AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, March 08, 2023 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

February 22, 2023

4.2

Special Meeting of February 23, 2023

4.3

Special Meeting of February 27, 2023

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

5.1.1

Application for Draft Plan of Subdivision - SB 10-08-8 – 1212949 Ontario Inc.

To facilitate the development of a plan of subdivision for industrial/business park use, comprising three blocks for industrial/business park development, blocks for stormwater management, open space and environmental protection and a future sanitary pumping station, one block for the extension of Springbank Avenue, and a number of blocks for road widening and 0.3 m (1 ft) reserves in the City of Woodstock.

* See Report No. CP 2023-74

5.1.2

Applications for Official Plan Amendment and Plan of Subdivision OP 22-10-8; SB 21-05-8 – Thames Developments VI Inc.

To re-designate the subject lands from Future Urban Growth to Low Density Residential, Medium Density Residential, Open Space and Environmental Protection to facilitate a residential draft plan of subdivision in the City of Woodstock.

* See Report No. CP 2023-76

5.1.3

Resolution to adjourn the Public Meeting

5.2

Consideration of Report No. CP 2023-74 - Application for Draft Plan of Subdivision - SB 10-08-8 – 1212949 Ontario Inc.

5.3

Consideration of Report No. CP 2023-76 - Applications for Official Plan Amendment and Plan of Subdivision - OP 22-10-8; SB 21-05-8 – Thames Developments VI Inc.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Otter Valley Naturalists

February 5, 2023
Re: Mayors Monarch Pledge

7.2

Southwestern Public Health

February 21, 2023
Re: 2023 Budget Levy

7.3

Town of Ingersoll

February 24, 2023
Re: Diversity and Newcomer Committee

7.4

Association of Municipalities of Ontario

February 27, 2023
Re: Call to Action on Housing and Homelessness

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2023-74 - Application for Draft Plan of Subdivision - SB 10-08-8 – 1212949 Ontario Inc.

RECOMMENDATION

1. That Oxford County Council grant draft approval to a proposed industrial/business park subdivision, File No. SB 10-08-8, submitted by 1212949 Ontario Inc., as shown on Plate 3 of Report No. CP 2023-74 and comprising Part Lot 13, Concession 2 (Blandford), in the City of Woodstock showing 3 blocks for business park development, 2 blocks for stormwater management purposes, 1 block for open space/environmental protection, a sanitary pumping station block, blocks for road widening and 0.3 m (1.0 ft) reserves and a block for the extension of Springbank Avenue, subject to the conditions attached to this report as Schedule “A” being met prior to final approval.

* See Item 5.2

8.1.2

CP 2023-76 - Applications for Official Plan Amendment and Plan of Subdivision - OP 22-10-8; SB 21-05-8 – Thames Developments VI Inc.

RECOMMENDATIONS

1. That Oxford County Council approve Application OP 21-10-8, submitted by Thames Developments VI Inc., for lands legally described as Part Lot 5, Concession 15 (East Zorra), in the City of Woodstock, to redesignate the subject lands from ‘Future Urban Growth’ to ‘Low and Medium Density Residential’ and ‘Open Space’ to facilitate the development of the subject lands for residential development;
2. And further, that Council approve the attached Amendment No. 291 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 291 be raised;
4. And further, that Oxford County Council grant draft approval to a proposed residential subdivision, File No. SB 21-05-8, submitted by Thames Developments VI Inc., for lands legally described as Part Lot 5, Concession 15 (East Zorra), in the City of Woodstock, subject to the conditions attached to this report as Attachment 4 being met prior to final approval.

* See Item 5.3

8.2

PUBLIC WORKS

8.2.1

PW 2023-11 - 2022 Annual Wastewater System Performance

RECOMMENDATIONS

1. That County Council receive Report No. PW 2023-11 entitled “2022 Annual Wastewater System Performance”, including the individual 2022 Annual Wastewater Treatment Plant Summary Reports;
2. And further, that County Council receive the 2022 Annual Biosolids (Non-Agricultural Source Material) Summary Report, including the performance summary of the County’s wastewater treatment plant biosolids processing, land application program and biosolids centralized storage facility.

8.2.2

PW 2023-12 - Encroachment Agreement - Liquid Manure Transmission Line, Oxford Road 10

RECOMMENDATION

1. That By-law No. 6513-2023, being a by-law to authorize staff to enter into an encroachment agreement with Compass Dairy Farms for the installation of a liquid manure transmission line under Oxford Road 10 (Culloden Line) north of Daniel Road, be presented to Council for enactment.

    

8.2.3

PW 2023-13 - Contract Award – Oxford Road 45 Bridge Rehabilitation

RECOMMENDATIONS

1. That County Council award a contract to the low bidder, Theo Vandenberk Construction Inc., in the amount of $1,199,081 (excluding HST) for the rehabilitation of Bridge No. 174259 on Oxford Road 45 in the Township of Zorra;
2. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

8.2.4

PW 2023-14 - Contract Award – Oxford Road 12 (Mill Street) Bridge Rehabilitation, Woodstock

RECOMMENDATIONS

1. That County Council award a contract to the low bidder, Clearwater Structures Inc., in the amount of $1,149,569 (excluding HST) for the rehabilitation of Bridge No. 12362 on Oxford Road 12 (Mill Street) in the City of Woodstock;
2. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

8.2.5

PW 2023-15 - Contract Award - Compost Pad and Drainage System Expansion

RECOMMENDATIONS

1. That County Council award a contract to the low bidder, PV-EX Construction Ltd., in the amount of $1,243,653 (excluding HST) for the expansion of the compost pad and drainage system located at the Oxford County Waste Management Facility;
2. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to execute all documents related hereto.

    

8.3

CORPORATE SERVICES

8.3.1

CS 2023-08 - 2023 Tax Policy

RECOMMENDATIONS

1. That consideration of a 2023 tax policy by-law be given at the Council meeting scheduled for April 12, 2023, that establishes:
   1. Tax Ratios;
   2. Tax Rate Reductions for Prescribed Property Subclasses;
   3. Tax Rates for Upper Tier Purposes;
2. And further, that Council hereby reaffirms tax policy previously established by By-law No. 5912-2017, being a by-law to provide a Financial Hardship Program;
3. And further, that Council hereby reaffirms tax policy previously established by By-law No. 5913-2017, being a by-law to establish a tax rebate program for the purpose of providing relief from taxes or amounts paid on account of taxes on eligible property occupied by eligible charities and similar organizations.

8.3.2

CS 2023-09 - Court Security and Prisoner Transportation (CSPT) Program Agreement

RECOMMENDATION

1. That County Council hereby authorizes the Director of Corporate Services to execute a Funding Agreement with the Ministry of the Solicitor General, under the Court Security and Prisoner Transportation Program, as outlined in Report No. CS 2023-09.

8.4

WOODINGFORD LODGE

8.4.1

WDFL 2023-03 - Application for Long-Term Care Home Development Status Update No. 1

RECOMMENDATIONS

1. That County receive Report No. WDFL 2023-03 as Status Update No. 1 on the application process regarding the Province of Ontario’s Long-Term Care Home Development program;
2. And further, that County Council appoint the following members of Council to participate on a joint staff-Councillor steering committee to guide the alignment and implementation of Woodingford Lodge’s master planning and long-term care home development processes in accordance with Section 14 of the County of Oxford Procedure By-law No. 6268-2020: the Warden (Chair), and Councillors ____________________, and ____________________.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

10.1

Councillor Tait

Whereas the 24/7 wrap around care model delivered by Operation Sharing in Woodstock has improved services in the emergency shelter model, and;

Whereas Oxford County’s participation has been valuable in the expansion of Operation Sharing to a 24/7 model, and;

Whereas the business model of Operation Sharing has expanded requiring the relationship between Oxford County and Operation Sharing be further defined for stabilization of service delivery;

Therefore be it resolved that staff return a report outlining:

• A Memorandum of Understanding between Oxford County and Operation Sharing defining service delivery roles
• The defined operational and capital funding relationships of both parties
• The progress and efforts that have been made in exploring a potential permanent location for these services, with support from the City of Woodstock and other applicable community organizations
• A possible agreement template for similar uses throughout the County, with other similar community groups

And that County staff commit to continuing efforts to assist in exploring a potential permanent location for these services, in partnership with the City of Woodstock and other applicable community organizations, to ensure continued service delivery.

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

Regarding a proposed or pending acquisition or disposition of land by the County or local board and labour relations or employee negotiations.

• Chris Parker declared a conflict on this item. (Reason was not publicly given as it relates to a Closed Session Item.)

13.1

PW (CS) 2023-16

13.2

HR (CS) 2023-02

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

PW (CS) 2023-16

14.2

HR (CS) 2023-02

14.3

Warden Ryan

verbal update carried. Ben Addley new CAO (notes)

15.

BY-LAWS

15.1

By-law No. 6513-2023

Being a By-Law to authorize the Chief Administrative Officer and Director of Public Works to execute all documents related to the encroachment of a liquid manure pipe crossing under Culloden Line (Oxford Road 10) north of Daniel Road in the Township of South-West Oxford.

15.2

By-law No. 6515-2023

Being a By-Law to amend By-law No. 6429-2022, being a By-law to remove certain lands from Part Lot Control.

15.3

By-law No. 6516-2023

Being a By-Law to adopt Amendment Number 291 to the County of Oxford Official Plan.

15.4

By-law No. 6519-2023

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT