AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, July 13, 2022 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the Agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

June 22, 2022

Proposed Resolution:

Resolved that the Council Minutes of June 22, 2022 be adopted.

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act and the Disposal of Land Policy

Proposed Resolution:

Resolved that Council rise and go into a Public Meeting pursuant to the Planning Act and the Disposal of Land Policy, and that the Warden chair the public meeting.

Time  ________

5.1.1

Applications for Official Plan Amendment and Plan of Subdivision OP 20-12-6; SB 20-04-6 - Ingersoll Greens Inc.

To re-designate the subject lands from ‘Open Space’ to ‘Low Density Residential’, ‘Medium Density Residential’, ‘High Density Residential’, ‘Open Space’ and ‘Environmental Protection’ to facilitate the development of 22 blocks for low density residential purposes, a medium density residential block, a high density residential block, a medium density residential/school block, a stormwater management block, a park block, 6 open space blocks, 2 walkway blocks and 5 public streets on the north and south side of Clarke Road East, between Whiting Street and Thames Street S., and are municipally known as 51 Holcroft Street West, Ingersoll.

* See Report No. CP 2022-267 

5.1.2

Application for Official Plan Amendment - OP 22-04-5 - Jacob Hiebert

To re-designate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of a 3 storey, 18-unit apartment building proposal on the south side of Dundas Street West, between Stanley Street and Middleton Street, municipally known as 233 Dundas St. West, Thamesford.

* See Report No. CP 2022-276

5.1.3

Application for Draft Plan of Subdivision SB 21-15-3 - Trustees of the First Netherlands Reformed Congregation

To consider a draft plan of subdivision which proposes the creation of five new residential building lots accessed by an extension of Burgess Street, in the Village of Burgessville.

* See Report No. CP 2022-281

5.1.4

Declaration of Surplus Lands - 175 Springbank Avenue North, Woodstock

To consider the declaration of the lands at 175 Springbank Avenue North as surplus to facilitate a future affordable housing project.

* See Report No. CAO 2022-09

5.2

Resolution to adjourn the Public Meeting

Proposed Resolution:

Resolved that Council adjourn the Public Meeting and reconvene as Oxford County Council with the Warden in the chair.

Time  ________

5.3

Consideration of Report No. CP 2022-267 - Applications for Official Plan Amendment and Plan of Subdivision OP 20-12-6; SB 20-04-6 - Ingersoll Greens Inc.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2022-267, titled "Applications for Official Plan Amendment and Plan of Subdivision OP 20-12-6; SB 20-04-6 - Ingersoll Greens Inc.", be adopted.

5.4

Consideration of Report No. CP 2022-276 - Application for Official Plan Amendment - OP 22-04-5 - Jacob Hiebert

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2022-276, titled "Application for Official Plan Amendment - OP 22-04-5 - Jacob Hiebert", be adopted.

5.5

Consideration of Report No. CP 2022-281 - Application for Draft Plan of Subdivision SB 21-15-3 – Trustees of the First Netherlands Reformed Congregation

Proposed Resolution:

Resolved that the recommendation contained in Report No. CP 2022-281, titled "Application for Draft Plan of Subdivision SB 21-15-3 – Trustees of the First Netherlands Reformed Congregation", be adopted.

5.6

Consideration of Report No. CAO 2022-09 - Declaration of Surplus Lands - 175 Springbank Avenue North, Woodstock

Proposed Resolution:

Resolved that the recommendations contained in Report No. CAO 2022-09, titled "Declaration of Surplus Lands - 175 Springbank Avenue North, Woodstock", be adopted.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Oxford County Pride

Tami Murray, President
Re: Diversity, Equity and Inclusion

6.2

Operation Sharing Woodstock

Shawn Shapton, Executive Director
Re: Verbal Update re progress of 24/7 shelter, programs offered by Operation Sharing and increased community partnerships

Proposed Resolution:

Resolved that delegations 6.1 and 6.2 on the Open meeting agenda of July 13, 2022 be received as information.

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Oxford County Tourism

June 28, 2022
Re: Oxford County Tourism Award Winners

Proposed Resolution:

Resolved that correspondence item 7.1 on the Open meeting agenda of July 13, 2022 be received as information.

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2022-267 - Applications for Official Plan Amendment and Plan of Subdivision OP 20-12-6; SB 20-04-6 – Ingersoll Greens Inc.

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 20-12-6, submitted by Ingersoll Greens Inc. for lands described as Part Lots 20 and 21, Concession 1 (West Oxford), in the Town of Ingersoll to redesignate the subject lands from ‘Open Space’ to ‘Low Density Residential’, ‘Medium Density Residential’, ‘High Density Residential’, ‘Open Space’ and ‘Environmental Protection’, to facilitate the proposed draft plan of subdivision;
2. And further, that Council approve the attached Amendment No. 277 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 277 be raised;
4. And further, that Oxford County Council grant draft approval to the proposed residential subdivision submitted by Ingersoll Greens Inc. (SB 20-04-6) prepared by MTE Consultants, dated May 26, 2022, for lands described as Part Lots 20 and 21, Concession 1 (West Oxford), in the Town of Ingersoll, subject to the conditions attached to this report as Schedule “A” being met prior to final approval.

 * See Item 5.3

8.1.2

CP 2022-276 - Application for Official Plan Amendment OP 22-04-5 – Jacob Hiebert

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 22-04-5, submitted by Cyril J. Demeyere Limited c/o Andrew Gilvesy on behalf of Jacob Hiebert for lands described as Part Lot 21, Conc. 1, (North Dorchester) as in 391045 lying South of 438279, Township of Zorra (Thamesford) to redesignate the subject lands from ‘Low Density Residential to ‘Medium Density Residential’ to facilitate the development of a residential apartment building comprising up to 3 storeys and 18 units;
2. And further, that Council approve the attached Amendment No. 278 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 278 be raised.

 * See Item 5.4

8.1.3

CP 2022-281 - Application for Draft Plan of Subdivision SB 21-15-3 – Trustees of the First Netherlands Reformed Congregation

RECOMMENDATION

1. That Oxford County Council grant draft approval to a proposed residential plan of subdivision, submitted by Trustees of the First Netherlands Reformed Congregation (SB 21-15-3) for lands legally described as Part Lot 14, Concession 2 (North Norwich) and Part 2 Plan 41R-5569 in the Village of Burgessville (Township of Norwich), subject to the conditions attached to this report as ‘Schedule A’ being met prior to final approval.

* See Item 5.5

8.2

CAO

8.2.1

CAO 2022-09 - Declaration of Surplus Lands - 175 Springbank Avenue North, Woodstock

RECOMMENDATIONS

1. That County Council hereby declares lands described as Lots 363 – 366, 515 – 517, Plan 827, and Lot 366, Plan 827, and municipally known as 175 Springbank Avenue North, Woodstock, as surplus to the needs of the County of Oxford, and that staff be authorized to proceed with disposal in accordance with the Disposal of Land Policy 6.15 and Housing First Policy 9.7;
2. And further, that By-law No. 6449-2022, being a by-law to declare the above mentioned lands as surplus to the needs of the County of Oxford, be raised;
3. And further, that Council authorize staff to release a Request for Proposals (RFP) to solicit prospective proponents for the development of an affordable housing project at 175 Springbank Avenue North, Woodstock.

* See Item 5.6

8.3

HUMAN SERVICES

8.3.1

HS 2022-04 - By-Name List (BNL) and Coordinated Access for People Experiencing Homelessness

RECOMMENDATION

1. That County Council receive Report No. HS 2022-04 entitled “By-Name List and Coordinated Access for People Experiencing Homelessness” as information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. HS 2022-04, titled “By-Name List (BNL) and Coordinated Access for People Experiencing Homelessness”, be adopted.

8.4

PUBLIC WORKS

8.4.1

PW 2022-34 - 2021 Oxford County Cycling Master Plan (Presentation)

RECOMMENDATIONS

1. That Oxford County Council adopt the 2021 Draft Oxford County Cycling Master Plan as attached to Report No. PW 2022-34;
2. And further, that County Council direct Staff to file a Notice of Completion and commence the 30-day public review period as required under the Municipal Class Environmental Assessment process.

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2022-34, titled “2021 Oxford County Cycling Master Plan”, be adopted.

8.4.2

PW 2022-35 - Proposed Backflow Prevention Program and Draft By-law

RECOMMENDATIONS

1. That Oxford County Council receive Report No. PW 2022-35 entitled “Proposed Backflow Prevention Program and Draft By-law” as information;
2. And further, that Oxford County Council authorize staff to undertake a public consultation and engagement campaign to seek input on the proposed Backflow Prevention Program and draft By-law, and report back to Council with final policy recommendations and results for consideration in 2023.

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2022-35, titled “Proposed Backflow Prevention Program and Draft By-law”, be adopted.

8.4.3

PW 2022-36 - Contract Funding – Lansdowne Avenue Sanitary Pumping Station, Woodstock

RECOMMENDATION

1. That Oxford County Council authorize the transfer of $165,000 from the Woodstock Wastewater Development Charge Reserve to cover the budget shortfall related to professional engineering services for the detailed design of the Lansdowne Avenue Sanitary Pumping Station in Woodstock.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2022-36, titled “Contract Funding – Lansdowne Avenue Sanitary Pumping Station, Woodstock”, be adopted.

8.5

CORPORATE SERVICES

8.5.1

CS 2022-24 - Municipal Modernization Projects Update – Q2 2022

RECOMMENDATION

1. That Report No. CS 2022-24 entitled “Municipal Modernization Projects Update – Q2 2022” be received for information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-24, titled “Municipal Modernization Projects Update – Q2 2022”, be adopted.

8.5.2

CS 2022-25 - OILC Financing Application - County

RECOMMENDATION

1. That By-law No. 6451-2022, being a by-law to authorize the submission of an application to the Ontario Infrastructure Lands Corporation for long-term borrowing through the issue of debentures in the amount of $1,483,000 for the purposes of the County of Oxford, be presented to Council for enactment.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-25, titled “OILC Financing Application – County”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

15.

BY-LAWS

15.1

By-law No. 6446-2022

Being a By-law to amend Schedule “B”, Schedule “C” and Schedule “D” of By-law No. 6373-2021, an amendment to By-law 5725-2015, as amended to provide for speed limits on County Roads. 

15.2

By-law No. 6447-2022

Being a By-Law to adopt Amendment Number 278 to the County of Oxford Official Plan.

15.3

By-law No. 6448-2022

Being a By-Law to adopt Amendment Number 279 to the County of Oxford Official Plan.

15.4

By-law No. 6449-2022

Being a  By-law to declare lands legally described as Lots 363 – 366, 515 – 517, Plan 827, and Lot 366, Plan 827, and municipally known as 175 Springbank Avenue North, Woodstock, as surplus to the needs of the County.

15.5

By-law No. 6450-2022

Being a By-Law to adopt Amendment Number 277 to the County of Oxford Official Plan.

15.6

By-law No. 6451-2022

Being a by-law to approve the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital works of the County of Oxford (the “Municipality”); and to authorize the entering into of a rate offer letter agreement pursuant to which the Municipality will issue debentures to OILC.

15.7

By-law No. 6452-2022

Being a By-Law to remove certain lands from Part Lot Control.

15.8

By-law No. 6453-2022

Being a by-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed. 

Proposed Resolutions:

Resolved that the following by-laws be now read a first and second time: 6446-2022 to 6453-2022 inclusive.

Resolved that the following by-laws be now given a third and final reading: 6446-2022 to 6453-2022 inclusive.

16.

ADJOURNMENT