AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, June 11, 2025 at 9:30 A.m. - 2:30 P.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETINGS

4.1

May 28, 2025

4.2

May 28, 2025 Workshop

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting Pursuant to the Planning Act

5.1.1

Application for Draft Plan of Subdivision SB 24-04-8 - 1000228651 Ontario Inc.

The proposed Plan of Subdivision will contain 17 industrial lots served by the extension of Springbank Avenue and one new local street, in the City of Woodstock. 

*See Report CP 2025-164

5.2

Resolution to Adjourn the Public Meeting

5.3

Consideration of Report CP 2025-164 Application for Draft Plan of Subdivision SB 24-04-8 - 1000228651 Ontario Inc.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

South West Ontario Regional Base Hospital Program

Dr. Matt Davis, Medical Director and Dr. Sean Doran, Local Medical Director for Oxford County
Re: Medical Directors Commendation Award to Ben Smith (Oxford County Paramedic) 

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Municipality of Thames Centre

June 4, 2025 
Re: Traffic and Roadway Study

7.2

Municipality of Brockton

June 5, 2025
Re: Letter of Thanks and Support 

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2025-158 Bill 17 and Proposed Related Regulatory Changes

RECOMMENDATIONS:

1. That the Director of Community Planning submit comments on behalf of the County in response to the Provincial consultations on Bill 17 (Protect Ontario by Building Faster and Smarter Act) and proposed related regulatory changes, as generally outlined in Report No. CP 2025-158;
2. And further, that Report CP 2025-158 be circulated to the Area Municipalities for information.

8.1.2

CP 2025-164 Application for Draft Plan of Subdivision SB 24-04-8 – 1000228651 Ontario Inc.

RECOMMENDATION:

1. That Oxford County Council grant draft approval to the proposed industrial plan of subdivision, submitted by 1000228651 Ontario Inc. (SB 24048), for the lands described as Part Lot 13, Concession 2 (Blandford) in the City of Woodstock, with a lapsing date of 3 years from the date of draft plan approval, and subject to the conditions set out in Schedule “A” (included as Attachment 4 to Report CP 2025-164), being met prior to final approval.

8.2

CORPORATE SERVICES

8.2.1

CS 2025-18 2024 Audited Financial Statements (Presentation)

RECOMMENDATION:

1. That the Oxford County Consolidated Financial Statements and the County of Oxford Trust Funds Statements for the year ended December 31, 2024 be accepted.

8.2.2

CS 2025-19 2025 Asset Management Plan

RECOMMENDATION:

1. That the 2025 Asset Management Plan as attached to Report CS 2025-19 be adopted.

8.2.3

CS 2025-20 2026 Draft Budget Schedule and Budget Survey

RECOMMENDATIONS:

1. That the 2026 draft budget schedule as set out in Report CS 2025-20 entitled “2026 Draft Budget Schedule and Budget Survey” be approved;
2. And further, that the 2026 budget communication, engagement and reporting plan be approved.

8.2.4

CS 2025-21 OILC Debenture Issue – County

RECOMMENDATION:

1. That By-law 6737-2025, being a by-law to authorize the borrowing by issuing debentures, for a term of 25 years, in the amount of $2,468,014.00, for the purposes of the County of Oxford, be presented to Council for enactment.

    

8.3

PUBLIC WORKS

8.3.1

PW 2025-36 Contract Award – Supply and Distribution of Curbside Collection Containers

RECOMMENDATIONS:

1. That County Council approve the contract award to Orbis Canada Limited for the supply and distribution of curbside collection containers in the amount of $1,497,046 (excluding HST);
2. And further, that Schedule “A” to By-law 4889-2007, being a by-law to impose fees and charges for services provided by the County of Oxford that are not covered through direct taxation, be amended effective June 11, 2025, as outlined in this report to reflect container pricing obtained through the competitive bid process;
3. And further, that County Council authorize the Chief Administrative Officer and the Director of Public Works to execute all documents related hereto.

8.3.2

PW 2025-37 Contract Award – Green Initiatives Construction MURB 2025

RECOMMENDATION:

1. That Oxford County Council award a contract to the low bidder, Elgin Contracting and Restoration Ltd., in the amount of $1,225,100 (excluding HST), for Green Initiatives Construction for Multi-Unit Residential Buildings 2025 and authorize the Chief Administrative Officer and Director of Public Works to sign all documents related thereto.

9.

UNFINISHED BUSINESS

9.1

Pending Items List

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

ENQUIRIES

13.

CLOSED SESSION

To consider Reports PW (CS) 2025-38 and PW (CS) 2025-35 regarding proposed or pending acquisition or disposition of land by the County or local board.

13.1

Closed Session Begins

13.1.1

PW (CS) 2025-38

13.2

UNFINISHED BUSINESS

13.2.1

PW (CS) 2025-35

Deferred from the May 28, 2025 Meeting 

13.3

Closed Session Ends

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

PW (CS) 2025-38

14.2

PW (CS) 2025-35

15.

BY-LAWS

15.1

By-law No. 6737-2025

Being a By-law of the County of Oxford to authorize the borrowing upon serial debentures in the principal amount of $2,468,014.00 towards the cost of a certain capital work of the County of Oxford set out in Schedule “A” to this By-law

15.2

By-law No. 6738-2025

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT