AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, October 09, 2024 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

September 25, 2024

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting Pursuant to the Planning Act

5.1.1

Application for Official Plan Amendment OP 22-19-7 - Lindprop Corporation

The Application for Official Plan Amendment proposes redesignation of a portion of the subject lands from Open Space to Medium Density Residential to allow for an enlarged medium density residential development block within a draft plan of subdivision, in the Town of Tillsonburg.

*See Report CP 2024-300

5.2

Resolution to Adjourn the Public Meeting

5.3

Consideration of Report CP 2024-300 Application for Official Plan Amendment OP 22-19-7 - Lindprop Corporation

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

7.

CONSIDERATION OF CORRESPONDENCE

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2024-300 Application for Official Plan Amendment OP 22-19-7 - Lindprop Corporation 

RECOMMENDATIONS:

1. That Oxford County Council approve Application OP 22-19-7, submitted by Lindprop Corporation for lands described a Part of Lots 4 & 5, Concession 10 (Dereham) in the Town of Tillsonburg, to re-designate a portion of the subject lands from Open Space to Medium Density Residential to allow for an enlarged medium density residential development block within a draft plan of subdivision;
2. Any further, that Council approve the attached Amendment No. 322 to the County of Oxford Official Plan;
3. And further, that the necessary By-law to approve Amendment No. 322 be raised.
   
   *See Item 5.3 

8.2

HUMAN SERVICES

8.2.1

HS 2024-11 Application for Homelessness and Addiction Recovery Treatment (HART) Hub Funding – Oxford Ontario Health Team

RECOMMENDATION:

1. That County Council support the Oxford Ontario Health Team (OHT) application for Homelessness and Addiction Recovery Treatment (HART) Hub funding as described in Report HS 2024-11 and authorize the Warden to submit a letter of support, as outlined in the Ministry of Health (MOH) Program Guidelines, endorsing the Oxford OHT application.

8.3

CAO

8.3.1

CAO 2024-06 Climate Change in Oxford County: Current State and Next Steps

RECOMMENDATION:

1. That Council receive Report CAO 2024-06 for information and circulate it to Area Municipalities, Zero Waste Oxford, Smart Energy Oxford and the Woodstock Environmental Advisory Committee.

8.4

PUBLIC WORKS

8.4.1

PW 2024-37 Single Source and Early Procurement of Woodingford Lodge Woodstock Air Handler Units

RECOMMENDATIONS:

1. That County Council approve the single source equipment purchase for the replacement of air handler unit number 2 for $375,800, excluding HST, at Woodingford Lodge Woodstock from Engineered Air, pursuant to Section 7.3 of the County’s Purchasing Policy 6.07;
2. And further, that Council authorize the 2025 single source equipment early procurement for the replacement of air handler unit number 4 totalling $276,500, excluding HST, at Woodingford Lodge Woodstock from Engineered Air, pursuant to Section 7.3 of the County’s Purchasing Policy 6.07;
3. And further, that Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents hereto.

8.4.2

PW 2024-38 Contract Award – Bowerhill Booster Pumping Station, Woodstock

RECOMMENDATIONS:

1. That County Council award a multi-year construction contract to the low bidder, Finnbilt General Contracting Limited, in the amount of $4,191,882 (excluding HST) for the Bowerhill Booster Pumping Station project in the City of Woodstock;
2. And further, that County Council approve a consulting engineering services contract with GEI Consultants required for the engineering review and construction administration of the Bowerhill Booster Pumping Station, for a consultant contract price of $185,520 (excluding HST);
3. And further, that as part of the multi-year contract award, County Council approve the budgetary commitments of $3,675,000 in 2025 and $370,000 in 2026, included in the total contract prices cited in Recommendation 1 and Recommendation 2 of this report, in advance of the 2025 and 2026 budget process;
4. And further, that Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

8.4.3

PW 2024-39 Contract Award – Lansdowne Avenue Sanitary Pumping Station (SPS) and Sanitary Sewer Extension, City of Woodstock

RECOMMENDATIONS:

1. That County Council award a multi-year construction contract to the low bidder, Stone Town Construction Limited, in the amount of $6,264,807 (excluding HST) for the Lansdowne Avenue Sanitary Pumping Station and Sanitary Sewer Extension project to be located in the City of Woodstock;
2. And further, that County Council approve consulting engineering services contract with AECOM Canada Ltd, in the amount of $693,907 (excluding HST), required for the engineering review and construction administration of the Lansdowne Avenue Sanitary Pumping Station;
3. And further, that as part of the multi-year contract award, County Council approve the budgetary commitments of $2,730,000 in 2025 and $725,000 in 2026, included in the total contract price cited in Recommendation 1 and Recommendation 2 of this report, in advance of the 2025 and 2026 budget process;
4. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

8.4.4

PW 2024-40 Curries Road Wetland Conservation Agreement

RECOMMENDATION:

1. That By-law 6669-2024, being a by-law to authorize the Chief Administrative Officer and Director of Public Works to execute an agreement with Ducks Unlimited Canada to maintain the naturalized property known as the Curries Road Wetland, for a 20-year period, be presented to Council for enactment.

8.5

CORPORATE SERVICES

8.5.1

OILC Financing Application – Tillsonburg

RECOMMENDATION:

1. That By-law No. 6667-2024, being a by-law to authorize the submission of an application to the Ontario Infrastructure Lands Corporation for temporary and long-term borrowing through the issue of debentures for the purposes of the Town of Tillsonburg, be presented to Council for enactment.

9.

UNFINISHED BUSINESS

9.1

Pending Items List

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

ENQUIRIES

13.

CLOSED SESSION

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

15.

BY-LAWS

15.1

By-law No. 6666-2024

Being a By-Law to adopt Amendment Number 322 to the County of Oxford Official Plan.

15.2

By-law No. 6667-2024

Being a by-law to approve the submission of an application to Ontario Infrastructure Lands Corporation ("OILC") for the long-term financing of certain capital works of the Corporation of the Town of Tillsonburg (the "Lower Tier Municipality") through the issue of debentures by the County of Oxford (the "Upper Tier Municipality"); and to authorize the entering into of a rate offer letter agreement pursuant to which the Upper Tier Municipality will issue debentures on behalf of the Lower Tier Municipality to OILC.

15.3

By-law No. 6668-2024

Being a By-Law to remove certain lands from Part Lot Control.

15.4

By-law No. 6669-2024

Being a By-law to authorize the execution of an agreement between the County of Oxford and Ducks Unlimited Canada, which includes the properties legally described as PT LT 19-20 CON 4 EAST OXFORD; PT LT 21, 20 CON 5 EAST OXFORD; PT RDAL BTN CON 4 & 5 EAST OXFORD AS IN A5036, A6204, A3926, A5144, A22058, & A5092 EXCEPT PT 2 & 4 41R2597 & AS IN A3950 EXCEPT EASEMENTS THEREIN; DESCRIPTION MAY NOT BE ACCEPTABLE IN FUTURE AS IN A5036, A6204, & A22058; NORWICH.

15.5

By-law No. 6670-2024

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT