AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, September 25, 2024 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

September 11, 2024

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

5.1.1

Application for Official Plan Amendment OP 23-14-7 - Southside Construction Management Ltd.

The Application for Official Plan Amendment proposes redesignation of the subject lands from ‘Medium Density Residential’ to ‘High Density Residential’ in the Town of Tillsonburg.

* See Report CP 2024-158

5.1.2

Application for Official Plan Amendment OP 24-05-8 - County of Oxford

The Application for Official Plan Amendment is to facilitate the development of an apartment dwelling house with 8 storeys and 36 dwelling units in the City of Woodstock. 

* See Report CP 2024-299

5.1.3

Resolution to Adjourn the Public Meeting

5.2

Consideration of Report CP 2024-158 Application for Official Plan Amendment OP 23-14-7 - Southside Construction Management Ltd.

5.3

Consideration of Report CP 2024-299 Application for Official Plan Amendment OP 24-05-8 - County of Oxford

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Big Brothers and Big Sisters of Oxford County

Liz Wismer Van-Meer, Manager of Communications and Kristen Ralph, Executive Director

Re: Big Brothers Big Sisters Month in Oxford County

6.2

Sagel Construction

Daniel Sagel 

Re: Municipal Residential Development of Attainable Housing 

6.3

Royal Canadian Legion Branch 190 - Norwich

Michael Dymarski - Project Manager/ Grants Coordinator 

Re: Water and Wastewater Development Charges

6.4

Woodstock Art Gallery

Danielle Hoevenaars, Head of Collections

Re: Indigenous Artwork Presentation 

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Long Point Region Conservation Authority

September 6, 2024 
Re: Strategies Consultation

7.2

South Central Ontario Region Economic Development Corporation (SCOR EDC)

September 17, 2024 
Re: Southwest Community Transit Services 

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2024-158 Application for Official Plan Amendment OP 23-14-7 – Southside Construction Management Ltd.

RECOMMENDATIONS:

1. That Oxford County Council approve Application OP 23-14-7, submitted by Southside Construction Management Ltd. for lands described as Block 38, Plan 41M-392, in the Town of Tillsonburg, to redesignate the subject lands from ‘Medium Density Residential’ to ‘High Density Residential’;
2. And further, that Council approve the attached Amendment No. 318 to the County of Oxford Official Plan;
3. And further, that the necessary By-law to approve Amendment No. 318 be raised.
   
   *See Item 5.2

8.1.2

CP 2024-299 Application for Official Plan Amendment OP 24-07-8 – County of Oxford

RECOMMENDATIONS:

1. That Oxford County Council approve Application No. OP 24-07-8 submitted by County of Oxford, for lands described as Part Lot 1, w/s of Light Street, Plan 10, in the City of Woodstock, to redesignate the subject lands to create a special policy area within the Central Business District designation, to permit an eight storey, freestanding residential development, without a commercial component;
2. And further, that Council approve the attached Amendment No. 324 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 324 be raised.
   
   *See Item 5.3

8.2

PUBLIC WORKS

8.2.1

PW 2024-34 Request for Project Approval – Oxford Road 30 (11th Line) Slope Rehabilitation, City of Woodstock

RECOMMENDATIONS:

1. That County Council approve the addition of Oxford Road 30 (11th Line) Slope Rehabilitation project as part of the 2024 Capital Budget;
2. And further, that County Council authorize the use of $125,000 in unspent funds from Capital Account 930080 (retaining walls) to fund the 2024 design efforts.

    

8.2.2

PW 2024-36 Automated Speed Enforcement Program Update

RECOMMENDATION:

1. That County Council receive Report PW 2024-36 titled “Automated Speed Enforcement Program Update” as information.

8.2.3

PW 2024-35 Water and Wastewater Services Easement – Part of McQueen Street, City of Woodstock

RECOMMENDATIONS:

1. That County Council pass a by-law to authorize the Chief Administrative Officer and Director of Public Works to execute an easement agreement with the City of Woodstock, as required for the County to obtain legal access to operate and maintain existing water and wastewater infrastructure on McQueen Street, between Metcalf Street and Reeve Street, in the City of Woodstock;
2. And further, that the by-law also authorize the Chief Administrative Officer and Director of Public Works to execute related Acknowledgement and Direction documentation to allow the City of Woodstock’s lawyer to complete the easement transfer/registration.

8.3

WOODINGFORD LODGE

8.3.1

WDFL 2024-07 Ministry of Long-Term Care, Comprehensive Minor Capital Funding Allocation

RECOMMENDATION:

1. That County Council authorizes staff to proceed with investing the Ministry of Long-term Care comprehensive minor capital funding allocation in key priorities as outlined in Report WDFL 2024-07, including new capital projects not previously approved in the 2024 budget totalling $321,150 to optimize the use of the funding totalling $354,992.

8.4

CORPORATE SERVICES

8.4.1

CS 2024-33 2025 Budget Engagement Survey

RECOMMENDATION:

1. That the 2025 Budget Public Survey Results be received for consideration during final budget deliberations.

8.4.2

CS 2024-34 Credit Rating Review - 2024

RECOMMENDATION:

1. That the County of Oxford Credit Rating Update prepared by Standard & Poor’s, dated September 5, 2024, as attached to Report CS 2024-34, be received for information.

8.5

PARAMEDIC SERVICES

8.5.1

PS 2024-05 2025 Land Ambulance Response Time Performance Plan

RECOMMENDATION:

1. That Oxford County Council approve the 2025 Land Ambulance Response Time Performance Plan as set out in this Report.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

10.1

Councillor Gilvesy

Whereas; the County of Oxford strives to achieve the utmost transparency to its citizens;

Whereas; the placement of the overhead video cameras in Council Chambers present both transparency and privacy concerns as they are placed directly behind several members of Council providing a back facing view to the public;

Whereas;  members of the public have noted that there is a disconnect with voices and faces creating lack of transparency;

Therefore, be it resolved that Staff investigate cost effective options that may include relocating cameras or using other methods such as the “Owl” to provide transparency to the public for online viewing while protecting privacy of computer screens of affected Council members.   

Be it further resolved that a report be brought forth to Council for consideration in the 2025 budget.

11.

NOTICE OF MOTIONS

12.

ENQUIRIES

13.

CLOSED SESSION

To consider a verbal report from the Chief Administrative Officer regarding labour relations or employee negotiations. 

13.1

Closed Session Begins

13.1.1

Verbal Report from the Chief Administrative Officer

13.2

Closed Session Ends

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

Verbal Report from the Chief Administrative Officer

15.

BY-LAWS

15.1

By-law No. 6659-2024

Being a By-Law to adopt Amendment Number 318 to the County of Oxford Official Plan.

15.2

By-law No. 6660-2024

Being a By-Law to adopt Amendment Number 324 to the County of Oxford Official Plan.

15.3

By-law No. 6661-2024

Being a By-law to further amend By-law No. 6208-2020, being a By‑law to remove certain lands from Part Lot Control.

15.4

By-law No. 6662-2024

Being a By-Law to amend By-law No. 6581-2023, being a By-law to remove certain lands from Part Lot Control.

15.5

By-law No. 6663-2024

Being a By-law to further amend By-law No. 6507-2023, being a By-law to remove certain lands from Part Lot Control.

15.6

By-law No. 6664-2024

Being a By-law to authorize the Chief Administrative Officer and the Director of Public Works to sign an Easement Agreement with the City of Woodstock to permit legal access to operate and maintain existing water and wastewater infrastructure on McQueen Street, between Metcalf Street and Reeve Street, in the City of Woodstock.

15.7

By-Law No. 6665-2024

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT