AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, January 24, 2024 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

January 10, 2024

5.

PUBLIC MEETINGS

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Township of Norwich

January 9, 2024
Re: Long Point Region Conservation Authority Appointment

7.2

Walt Wilker

January 8, 2024
Re: Proposed Development - 401 Lakeview Drive, Woodstock

7.3

Association of Ontario Road Supervisors (AORS)

January 8, 2024
Re: Development of a Municipal Equipment Operator Course

7.4

Letter to AMO from Oxford County Warden Ryan

January 17, 2024

Re:  AMO Policy Update - Social and Economic Prosperity Review

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2024-31 - Phase 1 Comprehensive Review Study Update

RECOMMENDATIONS

1. That County Council authorize staff to retain Watson and Associates (in partnership with Dillon Consulting), pursuant to the single source provisions of the County Purchasing Policy 6.07, to undertake updates to the County’s Phase 1 Comprehensive Review Study, as described in Report CP 2024-31;
2. And further that the CAO and Director of Community Planning be authorized to sign related documents.

8.2

CAO

8.2.1

CAO 2024-01 - The Future of Future Oxford and the Community Sustainability Plan

RECOMMENDATIONS

1. That County Council receive Report CAO 2024-01, entitled “The Future of Future Oxford and the Community Sustainability Plan” in response to Council direction given at the November 22, 2023 Council meeting to assess how Future Oxford aligns with the Oxford County 2023-2026 Strategic Plan and can advance its initiatives;
2. And further, that County Council approves transitioning focus from the Future Oxford Community Sustainability Plan and the Future Oxford Partnership, to focus on achieving the goals and initiatives within the current Strategic Plan as described herein;
3. And further, that Oxford County staff, through the new Community Environmental Sustainability FTE as approved in the 2024 budget, assume the leadership and direction in progressing initiatives and activities related to Goals 2.1 and 2.2.2 within the 2023-2026 Strategic Plan;
4. And further, that the Smart Energy Oxford committee and the Zero Waste Oxford committee be encouraged to work in partnership with the new FTE as community advisory and engagement groups, in alignment with the former environment pillar, yet with a revised focus on the initiatives contained within Goals 2.1 and 2.2.2 of the 2023-2026 Strategic Plan;
5. And further, that the County continue to collaborate with Safe and Well Oxford and Reducing Poverty Together as the existing groups which are actively progressing initiatives related to the former community pillar;
6. And further, that the County’s efforts related to the former economy pillar, be focused on the relevant goals and initiatives within the 2023-2026 Strategic Plan and as reflected in Appendix 1;
7. And further, that when creating the Climate Action Plan as identified in Goal 2.1.1 of the 2023-2026 Strategic Plan, existing relevant documents and plans be considered (including the Future Oxford Community Sustainability Plan, Zero Waste Plan and the 100% RE Plan) and that these plans be updated or made redundant as necessary.

8.3

PARAMEDIC SERVICES

8.3.1

PS 2024-01 - Legacy Oil and Gas Wells and Subsurface Migration Hazard Risk Mitigation Funding

RECOMMENDATION

1. That Oxford County Council receive Report PS 2024-01 entitled “Legacy Oil and Gas Wells and Subsurface Mitigation Hazard Risk Mitigation Funding” and authorize the Chief Administrative Officer and Director of Paramedic Services to enter into a funding agreement with the Ministry of Natural Resources and Forestry as described herein.

8.4

CORPORATE SERVICES

8.4.1

CS 2024-02 - Asset Retirement Obligations Policy

RECOMMENDATION

1. That the Asset Retirement Obligations Policy 6.10, as attached to Report No. CS 2024-02, be approved and included in the County’s General Policy Manual.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

ENQUIRIES

13.

CLOSED SESSION

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

15.

BY-LAWS

15.1

By-law No. 6606-2024

Being a By-law to repeal By-law No. 5854-2016 and to enact a new By-law to provide for the governance and control of County Forests and County Lands in the County of Oxford.

15.2

By-law No. 6607-2024

Being a By-law to prohibit or regulate the harvest, injury or destruction of trees in woodlands.

15.3

By-law No. 6608-2024

Being a By-law to amend By-law No. 6191-2020, being a by-law to set reduced load limits on certain County roads.

15.4

By-law No. 6609-2024

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT