AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, May 10, 2023 at 9:30 A.m. - 11:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

April 26, 2023

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

5.1.1

Application for Official Plan Amendment OP 22-28-8 – 2733153 Ontario Inc. and 2774487 Ontario Inc.

To consider an amendment to the Official Plan which proposes to re-designate the lands from Low Density Residential to Medium Density Residential, to facilitate a three-storey, 8 unit multiple attached dwelling house on lands municipally known as 215 Raglan Street in the City of Woodstock.

* See attached correspondence from Baker Planning Group

5.1.2

Resolution to adjourn the Public Meeting

5.1.3

Consideration of Report No. CP 2023-142 - Application for Official Plan Amendment OP 22-28-8 – 2733153 Ontario Inc. and 2774487 Ontario Inc.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Oxford County Situation Table

Randy Peltz, Executive Director, Oxford County Community Health Centre
Sarah Irwin RN, Chair Oxford County Situation Table
Jamie Savage, Woodstock Police Services
Re: Overview of trends experienced in 2022

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Ministry of Economic Development, Job Creation and Trade

May 1, 2023
Re: Strengthening Ontario’s Competitiveness for Future Investments

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2023-142 - Application for Official Plan Amendment OP 22-28-8 – 2733153 Ontario Inc. and 2774487 Ontario Inc.

RECOMMENDATIONS

1. That Oxford County Council approve Application OP 22-28-8, initiated by 2733153 Ontario Inc. & 2774487 Ontario Inc, for lands legally described as Part of Park Lot 2, Plan 55, in the City of Woodstock, to redesignate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of a 3 storey, 8 unit multiple residential dwelling on the subject lands;
2. And further, that Council approve the attached Amendment No. 297 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 297 be raised.

 

* See Item 5.1.2

8.1.2

CP 2023-126 - Review of A Place to Grow and Provincial Policy Statement (Presentation)

RECOMMENDATIONS

1. That the Director of Community Planning, in consultation with other County staff and stakeholders as required, prepare and submit the County of Oxford’s initial comments in response to the Provincial consultations on the Review of A Place to Grow and Provincial Policy Statement, as generally outlined in Report No. CP 2023-126;
2. And further, that Report No. CP 2023-126 be circulated to the Area Municipalities for information.

8.1.3

CP 2023-137 - Application for Draft Plan of Condominium and Exemption from Draft Plan Approval - CD 22-03-8 – Southside Construction Management Inc.

RECOMMENDATIONS

1. That Oxford County grant draft plan approval to a proposed condominium submitted by Southside Construction Management Limited (File No. CD 22-03-8), prepared by Archibald, Gray & McKay Limited, dated September 16, 2022, for lands described as Part of Park Lot 6, south side of Ingersoll Avenue, Plan 10, in the City of Woodstock;
2. And further, that Oxford County Council approve the application for exemption from the draft plan of condominium approval process submitted by Southside Construction Management Limited (File No. CD 22-03-8), prepared by Archibald, Gray & McKay Limited, dated September 16, 2022, for lands described as Part of Park Lot 6, south side of Ingersoll Avenue, Plan 10, in the City of Woodstock.

8.2

PUBLIC WORKS

8.2.1

PW 2023-26 - 2022 Water Quality Management System Update

RECOMMENDATIONS

1. That County Council endorse the administrative updates to the municipal water Quality Management System which institutes a consolidated Operational Plan that governs the oversight of Oxford’s 17 municipal drinking water systems operated and maintained by County staff and its contracted service providers (Town of Tillsonburg, City of Woodstock) as detailed in Report No. PW 2023-26 entitled “2022 Water Quality Management System Update”;
2. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to negotiate and execute updates to the County’s current contracted service provider agreements by August 30, 2023 with the Town of Tillsonburg and City of Woodstock, to further delineate their specific roles and responsibilities under the consolidated Operational Plan.

8.3

HUMAN RESOURCES

8.3.1

HR 2023-04 - 2022 Employee Engagement Survey Results and Resulting Actions (Presentation)

RECOMMENDATION

1. That Council receive report HR 2023-04 entitled “2022 Employee Engagement Survey Results and Resulting Actions” as information.

    

8.3.2

HR 2023-05 - Chief Administrative Officer (CAO) Performance Evaluation Policy

RECOMMENDATION

1. That Policy 5.49 be approved as presented in Attachment No.1 to Report No. HR 2023-05 entitled “Chief Administrative Officer (CAO) Performance Evaluation”, effective May 10, 2023.

    

8.4

CORPORATE SERVICES

8.4.1

CS 2023-15 - Provincial Funding Announcements 2023-2024

RECOMMENDATIONS

1. That Report No. CS 2023-15 entitled “Provincial Funding Announcements 2023-2024” be received;
2. And further, that staff be authorized to proceed with implementing the incremental full-time equivalent positions as presented in Attachment 1 entitled “AHP Staffing Supplement and Resident Health and Well-Being Program – BI 2023-03”, 100% funded by Provincial funding.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

10.1

Councillor Wheaton

Resolved that Staff return a report outlining changes to the Proclamations Policy and Flag Protocol Policy such that proclamations and flag raising requests will only be granted where the request specifically aligns with Oxford County services and/or Oxford County Strategic Goals. 

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

Regarding a proposed or pending acquisition or disposition of land by the County or local board

13.1

Closed Session Begins

Time  ________

13.2

HS (CS) 2023-08

13.3

Closed Session Ends

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

HS (CS) 2023-08

15.

BY-LAWS

15.1

By-law No. 6540-2023

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT