AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, April 13, 2022 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the Agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

March 23, 2022

Proposed Resolution:

Resolved that the Council minutes of March 23, 2022 be adopted.

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

Proposed Resolution:

Resolved that Council rise and go into a Public Meeting pursuant to the Planning Act, and that the Warden chair the Public Meeting.

Time  ________

5.1.1

Applications for Official Plan Amendment and Draft Plan of Subdivision - OP 18-10-8 & SB 18-11-8 Sierra Construction Woodstock Ltd.

To re-designate portions of the subject lands from ‘Low Density Residential’ and ‘Business Park’ to ‘Medium Density Residential’, ‘High Density Residential’ and ‘Open Space’ to facilitate the development of a plan of subdivision on lands municipally known as 763 Athlone Avenue, Woodstock.

* See Report No. CP 2022-148

5.1.2

Application for Official Plan Amendment OP 21-12-8 – 1991976 Ontario Inc.

To re-designate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of 26 townhouse dwelling units on lands municipally known as 1185 and 1201 Devonshire Avenue, Woodstock.

* See Report No. CP 2022-149

5.2

Resolution to adjourn the Public Meeting

Proposed Resolution:

Resolved that Council adjourn the Public Meeting and reconvene as Oxford County Council with the Warden in the chair.

Time  ________

5.3

Consideration of Report No. CP 2022-148 - Applications for Official Plan Amendment and Draft Plan of Subdivision - OP 18-10-8 & SB 18-11-8 Sierra Construction Woodstock Ltd.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2022-148, titled "Applications for Official Plan Amendment and Draft Plan of Subdivision - OP 18-10-8 & SB 18-11-8 Sierra Construction Woodstock Ltd.", be adopted.

5.4

Consideration of Report No. CP 2022-149 -Application for Official Plan Amendment OP 21-12-8 – 1991976 Ontario Inc.

Proposed Resolution:

Resolved that the recommendations contained in CP 2022-149, titled "Application for Official Plan Amendment OP 21-12-8 – 1991976 Ontario Inc.", be adopted.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Pod Community Support Program

Al Garland, Resident
Re: Program to address homelessness, affordable housing and food insecurities

Proposed Resolution:

Resolved that the information contained in the delegation from Al Garland regarding the Pod Community Support Program be received.

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Elgin County Warden Mary French

March 22, 2022
Re: Rural Education Task Force Report

7.2

Ministry of Municipal Affairs and Housing

March 31, 2022
Re: More Homes for Everyone Plan

7.3

Ministry of Municipal Affairs and Housing

April 6, 2022
Re: orders under the Reopening Ontario Act

7.4

Southwestern Integrated Fibre Technology (SWIFT)

March 25, 2022
Re: SWIFT Monthly Project Update - February 2022

7.5

Ministry of Agriculture, Food and Rural Affairs

Dated April 13, 2022
Re: Recent delegation at the 2022 ROMA Conference

7.6

Ministry of Agriculture, Food and Rural Affairs

April 8, 2022
Re: Confirmed Cases of Avian Influenza (H5N1) in Ontario

Proposed Resolution:

Resolved that Correspondence items 7.1 to 7.6 inclusive on the Open meeting agenda of April 13, 2022 be received as information.

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2022-148 - Applications for Official Plan Amendment and Draft Plan of Subdivision - OP 18-10-8 & SB 18-11-8 Sierra Construction Woodstock Ltd.

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 18-10-8, submitted by Sierra Construction Woodstock Ltd., for lands legally described as Part Lot 30, Plan 1600 & Part Lot 11, Plan 1613, Parts 2 & 3, 41R-8194, in the City of Woodstock, to redesignate the subject lands from ‘Low Density Residential’ and ‘Business Park’ to ‘Medium Density Residential’, ‘High Density Residential’ and ‘Open Space’ to facilitate the development of a plan of subdivision;
2. And further, that Council approve the attached Amendment No. 273 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 273 be raised;
4. And further, that Oxford County Council grant draft approval to a proposed plan of subdivision, submitted by Sierra Construction Woodstock Ltd. (File No. SB 18-11-8) for lands described as Part Lot 30, Plan 1600 & Part Lot 11, Plan 1613, Parts 2 & 3, 41R-8194, in the City of Woodstock, consisting of 1 multi-residential block, 3 business park blocks, 1 park block, 1 stormwater management block and a municipal road, subject to the conditions attached to this report as Schedule “A” being met prior to final approval.

* See Item 5.3

8.1.2

CP 2022-149 - Application for Official Plan Amendment OP 21-12-8 – 1991976 Ontario Inc.

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 21-12-8 submitted by 1991976 Ontario Inc., for lands described as Lots 12 & 13, Plan 1624, except Part 1, 41R-7641 in the City of Woodstock to redesignate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of 26 townhouse dwelling units;
2. And further, that Oxford County Council approve the attached Amendment No. 272 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 272 be raised.

* See Item 5.4

8.1.3

CP 2022-147 - Application for Draft Plan of Condominium and Exemption from Draft Plan Approval CD 21-04-8 – Uplift Property Developments

RECOMMENDATIONS

1. That Oxford County Council grant draft plan approval to a proposed condominium submitted by Uplift Property Development (File No. CD 21-04-8), prepared by N.A. Geomatics Inc., dated December 9, 2021, for lands described as Lots 6 & 7, Block 11, Plan 34, in the City of Woodstock;
2. And further, that Oxford County Council approve the application for exemption from the draft plan of condominium approval process submitted by Uplift Property Development (File No. CD 21-04-8), prepared by N.A. Geomatics Inc., dated December 9, 2021, for lands described as Lots 6 & 7, Block 11, Plan 34, in the City of Woodstock.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2022-147, titled “Application for Draft Plan of Condominium and Exemption from Draft Plan Approval CD 21-04-8 – Uplift Property Developments”, be adopted.

8.2

PUBLIC WORKS

8.2.1

PW 2022-20 - Contract Award – 2022 Road Resurfacing Improvements and Culvert Replacements

RECOMMENDATIONS

1. That Oxford County Council award a contract to the low bidder, Coco Paving Inc., in the amount of $4,602,000 (excluding HST), for the 2022 Road Resurfacing Improvements and Culvert Replacements;
2. And further, that Oxford County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related thereto.

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2022-20, titled “Contract Award – 2022 Road Resurfacing Improvements and Culvert Replacements”, be adopted.

8.2.2

PW 2022-21 - 2022 Fleet Procurement - Hybrid Light Duty Trucks

RECOMMENDATION

1. That County Council authorize additional funding in the amount of $104,200 for the procurement of nine hybrid ½ ton pickup trucks, to be financed from the Fleet Reserve, as referenced in Report No PW. 2022-21.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2022-21, titled “2022 Fleet Procurement - Hybrid Light Duty Trucks” be adopted.

8.2.3

PW 2022-22 - Contract Award: Woodingford Lodge HVAC Cooling Upgrade, Woodstock

RECOMMENDATIONS

1. That Oxford County Council award a contract to the low bidder, Smith and Long Limited, in the amount of $1,241,488 (excluding HST) for the HVAC Cooling Upgrade project at the Woodstock Woodingford Lodge location;
2. And further, that County Council authorize a transfer of $125,000 from the Facilities Reserve to address the budget shortfall for the Woodingford Lodge HVAC Cooling Upgrade contract;
3. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2022-22, titled “Contract Award: Woodingford Lodge HVAC Cooling Upgrade, Woodstock”, be adopted.

8.2.4

PW 2022-23 - Reducing Methane Emissions from Canada’s Municipal Solid Waste Landfills Discussion Paper, Environment and Climate Change Canada

RECOMMENDATION

1. That Oxford County Council endorse the submission comments in response to Environment and Climate Change Canada’s discussion paper titled “Reducing Methane Emissions from Canada’s Municipal Solid Waste Landfills” as outlined in Report No. PW 2022-23.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2022-23, titled “Reducing Methane Emissions from Canada’s Municipal Solid Waste Landfills Discussion Paper, Environment and Climate Change Canada”, be adopted.

8.2.5

PW 2022-24 - Environmental Assessment Changes for Advanced Recycling Facilities, Environmental Registry of Ontario Posting No. 019-4867

RECOMMENDATION

1. That Oxford County Council receive Report No. PW 2022-24 entitled “Environmental Assessment Changes for Advanced Recycling Facilities, Environmental Registry of Ontario Posting No. 019-4867” as information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2022-24, titled “Environmental Assessment Changes for Advanced Recycling Facilities, Environmental Registry of Ontario Posting No. 019-4867”, be adopted.

8.2.6

PW 2022-25 - Pattullo Industrial Park Wastewater Servicing - Alyea Sewage Pump Station Construction

RECOMMENDATIONS

1. That Oxford County Council authorize an additional $1,858,781 for the County’s cost share of the multi-year construction of the Alyea Sewage Pump Station, being led by the City of Woodstock and located in the Pattullo Industrial Park;
2. And further, that as part of the multi-year contract award, County Council approve the budgetary commitment of $2,168,312 in 2023, in advance of the 2023 budget process.

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2022-25, titled “Pattullo Industrial Park Wastewater Servicing - Alyea Sewage Pump Station Construction”, be adopted.

8.3

CORPORATE SERVICES

8.3.1

CS 2022-12 - 2022 Tax Policy By-law

RECOMMENDATION

1. That By-law No. 6426-2022, being a by-law to establish tax ratios and levy tax rates for upper-tier purposes for the year 2022, be presented to Council for enactment.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-12, titled “2022 Tax Policy By-law”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

15.

BY-LAWS

15.1

By-law No. 6424-2022

Being a By-Law to adopt Amendment Number 268 to the County of Oxford Official Plan.

15.2

By-law No. 6426-2022

Being a By-Law to Establish Tax Ratios and Levy Tax Rates for Upper-Tier Purposes for the Year 2022.

15.3

By-law No. 6427-2022

Being a By-Law to adopt Amendment Number 273 to the County of Oxford Official Plan.

15.4

By-law No. 6428-2022

Being a By-Law to adopt Amendment Number 272 to the County of Oxford Official Plan.

15.5

By-law No. 6429-2022

Being a By-Law to remove certain lands from Part Lot Control.

15.6

By-law No. 6430-2022

Being a By-Law to amend By-law No. 6353-2021, being a By-law to remove certain lands from Part Lot Control.

15.7

By-law No. 6431-2022

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed. 

Proposed Resolutions:

Resolved that the following by-laws be now read a first and second time: 6424-2022 and 6426-2022 to 6431-2022 inclusive.

Resolved that the following by-laws be now given a third and final reading: 6424-2022 and 6426-2022 to 6431-2022 inclusive.

16.

ADJOURNMENT