AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, April 14, 2021 at 9:30 A.m. - 10:30 A.m.

Online via oxfordcounty.ca/livestream

oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

March 24, 2021

Proposed Resolution:

Resolved that the Council minutes of March 24, 2021 be adopted.

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

Proposed Resolution:

Resolved that Council rise and go into a Public Meeting pursuant to the Planning Act, and that the Warden chair the Public Meeting.

Time  ________

5.1.1

Application for Official Plan Amendment OP 20-20-8 - Davinder Grewal, Harvarinder Sidhu and Kuldeep Singh

To amend the special Business Park policy area adjacent to the Brick Wetlands to include a small-scale truck terminal with parking for up to 16 transport trucks as a permitted use on a portion of the said lands municipally known as 1055 Parkinson Road, in the City of Woodstock.

* See Report No. CP 2021-116

Astrid J. Clos, AJC Planning Consultants has registered to speak on behalf of property owners
* See attached presentation

5.1.2

Resolution to adjourn the Public Meeting

Proposed Resolution:

Resolved that Council adjourn the Public Meeting and reconvene as Oxford County Council with the Warden in the chair.

Time  ________

5.1.3

Consideration of Report No. CP 2021-116 - Application for Official Plan Amendment OP 20-20-8 - Davinder Grewal, Harvarinder Sidhu & Kuldeep Singh

Proposed Resolution:

Resolved that the recommendations contained in Report No.  CP 2021-116, titled "Application for Official Plan Amendment OP 20-20-8 - Davinder Grewal, Harvarinder Sidhu & Kuldeep Singh", be adopted.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Tourism Oxford Presentation

Meredith Maywood, Tourism Specialist

Proposed Resolution:

Resolved that the information provided in the presentation from Tourism Oxford be received.

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Association of Municipalities Ontario

March 26, 2021
Re: Gas Tax Update

Proposed Resolution:

Resolved that correspondence item 7.1 on the Open meeting agenda of April 14, 2021 be received as information.

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2021-116 - Application for Official Plan Amendment OP 20-20-8 – Davinder Grewal, Harvarinder Sidhu & Kuldeep Singh

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 20-20-8 submitted by Davinder Grewal, Harvarinder Sidhu & Kuldeep Singh, for lands described as Part Lots 7 & 9, Plan 491, in the City of Woodstock, to amend the special Business Park policy area adjacent to the Brick Pond Wetlands to include a small-scale truck terminal with parking for up to 16 transport trucks as a permitted use on a portion of the said lands;
2. And further, that Council approve the attached Amendment No. 257 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 257 be raised.

* See Item 5.1.3

8.2

HUMAN SERVICES

8.2.1

HS 2021-07 - Affordable Housing Project at 738 Parkinson Road, Woodstock

RECOMMENDATIONS

1. That County Council award a construction contract to Becc Construction Inc., in the amount of $1,453,000 (excl. HST) for the development of an 8 unit affordable housing project on County owned lands located at 738 Parkinson Road, Woodstock;
2. And further, that in addition to the $1,122,834 Social Services Relief Fund allocation approved by Council under Report No. HS 2021-04, County Council authorize an allocation of up to $391,267 from the Canada-Ontario Community Housing Initiative (COCHI) and $37,199 from the Affordable Housing Reserve, to support the development of the multi-residential affordable housing project;
3. And further, that County Council authorize the Director of Human Services and the Chief Administrative Officer to execute a Municipal Housing Facilities Agreement and all other necessary documents related to the proposed affordable housing development at 738 Parkinson Road, Woodstock.

Proposed Resolution:

Resolved that the recommendations contained in Report No. HS 2021-07, titled “Affordable Housing Project at 738 Parkinson Road, Woodstock”, be adopted.

8.3

PUBLIC WORKS

8.3.1

PW 2021-11 - Facilities Long Term Renewable Energy Plan - Evaluation Criteria and Weighting System

RECOMMENDATION

1. That Oxford County Council approve the Facilities Long Term Renewable Energy Plan project evaluation criteria and weighting system as set out in Report No. PW 2021-11 entitled “Facilities Long Term Renewable Energy Plan – Evaluation Criteria and Weighting System” for the purpose of developing a multi-year capital plan for renewable energy projects.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2021-11, titled “Facilities Long Term Renewable Energy Plan - Evaluation Criteria and Weighting System”, be adopted.

8.3.2

PW 2021-12 - Proposed Producer Responsibility Regulation for Hazardous and Special Products, Environmental Registry of Ontario Posting No. 019-2836

RECOMMENDATION

1. That Oxford County Council receive Report No. PW 2021-12 entitled “Proposed Producer Responsibility Regulation for Hazardous and Special Products, Environmental Registry of Ontario Posting No. 019-2836” as information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2021-12, titled “Proposed Producer Responsibility Regulation for Hazardous and Special Products, Environmental Registry of Ontario Posting No. 019-2836”, be adopted.

8.3.3

PW 2021-13 - Contract Award – Oxford Road 54 (Huron Street) Reconstruction – Phase 1, City of Woodstock

RECOMMENDATIONS

1. That Oxford County Council award a contract to the low bidder, Viewcon Construction Ltd., in the amount of $3,373,030 (excluding HST) for the reconstruction of Oxford Road 54 (Huron Street) from Devonshire Avenue to Ingersoll Avenue in the City of Woodstock;
2. And further, that Oxford Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2021-13, titled “Contract Award – Oxford Road 54 (Huron Street) Reconstruction – Phase 1, City of Woodstock”, be adopted.

8.3.4

PW 2021-14 - Contract Award – Oxford Road 15 (Parkinson Road) Bridge Rehabilitation, Left Turn Lane & Pedestrian Crossing

RECOMMENDATIONS

1. That Oxford County Council award a contract to the low bidder, Urbanlink Civil Ltd., in the amount of $1,101,301 (excluding HST) for the Rehabilitation of Bridge No. 15083 on Oxford Road 15, construction of a left-turn lane and pedestrian crossing;  
2. And further, that Oxford County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related thereto.

 Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2021-14, titled “Contract Award – Oxford Road 15 (Parkinson Road) Bridge Rehabilitation, Left Turn Lane & Pedestrian Crossing”, be adopted.

8.3.5

PW 2021-15 - Contract Award – Oxford Road 59 (Norwich Avenue) and Juliana Drive Intersection Improvements, City of Woodstock

RECOMMENDATIONS

1. That Oxford County Council award a contract to the low bidder, Cassidy Construction London Inc., in the amount of $1,157,451 (excluding HST) for the intersection improvements of Oxford Road 59 (Norwich Avenue) and Juliana Drive in the City of Woodstock;
2. And further, that Oxford County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

 Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2021-15, titled “Contract Award – Oxford Road 59 (Norwich Avenue) and Juliana Drive Intersection Improvements, City of Woodstock”, be adopted.

8.3.6

PW 2021-16 - Contract Award – 2021 Road Resurfacing Improvements and Culvert Replacements

RECOMMENDATIONS

1. That Oxford County Council award a contract to the low bidder, Coco Paving Inc., in the amount of $3,968,000 (excluding HST), for the 2021 Road Resurfacing Improvements and Culvert Replacements;
2. And further, that Oxford County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related thereto.

 Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2021-16, titled “Contract Award – 2021 Road Resurfacing Improvements and Culvert Replacements”, be adopted.

8.3.7

PW 2021-17 - Contract Award – 2021 Joint Surface Treatment

RECOMMENDATIONS

1. That County Council award a contract to the low bidder, Norjohn Contracting & Paving Ltd., in the amount of $1,068,730 (excluding HST), for the County portions of work included in the 2021 Joint Surface Treatment tender;
2. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related thereto.

 Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2021-17, titled “Contract Award – 2021 Joint Surface Treatment”, be adopted.

8.3.8

PW 2021-18 - Contract Award – Oxford Road 4, Oxford Road 17 & Lansdowne Avenue Watermain Extension and Sanitary Forcemain: Phase 1 and Phase 2, City of Woodstock

RECOMMENDATIONS

1. That Oxford County Council award a two-year contract to the low bidder, Omega Contractors Inc., in the amount of $8,630,999 (excluding HST) for the watermain extension and sanitary forcemain on Oxford Road 4, Oxford Road 17 and Lansdowne Avenue in the City of Woodstock;
2. And further, that County Council authorize additional funding in the amount of $275,000 to address the 2021 budget shortfall (related to sanitary forcemain), to be financed from the Woodstock wastewater reserve;
3. And further, that as part of the two-year contract award, County Council approve the budgetary commitments of $4,842,018 (excluding HST), included in the total contract price cited in Recommendation No. 1 of Report No. PW 2021-18, for the respective 2022 phase of the project;
4. And further, that County Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related hereto.

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW 2021-18, titled “Contract Award – Oxford Road 4, Oxford Road 17 & Lansdowne Avenue Watermain Extension and Sanitary Forcemain: Phase 1 and Phase 2, City of Woodstock”, be adopted.

8.3.9

PW 2021-19 - Emergency Repairs – Sanitary Sewer Stoney Creek Erosion Protection, Tillsonburg

RECOMMENDATION

1. That Oxford County Council receive Report No. PW 2021-19 entitled “Emergency Repairs - Sanitary Sewer Stoney Creek Erosion Protection, Tillsonburg” for information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2021-19, titled “Emergency Repairs – Sanitary Sewer Stoney Creek Erosion Protection, Tillsonburg”, be adopted.

8.4

CORPORATE SERVICES

8.4.1

CS 2021-16 - 2021 Tax Policy By-law

RECOMMENDATION

1. That By-law No. 6335-2021, being a by-law to establish tax ratios and levy tax rates for upper-tier purposes for the year 2021, be presented to Council for enactment.

 Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-16, titled “2021 Tax Policy By-law”, be adopted.

8.4.2

CS 2021-17 - OILC Debenture Issues – County

RECOMMENDATIONS

1. That By-law No. 6336-2021 being a by-law to authorize the borrowing by issuing debentures, for a term of 10 years, in the amount of $3,250,000.00, for the purposes of the County of Oxford, be presented to Council for enactment;
2. And further, that By-law No. 6337-2021, being a by-law to authorize the borrowing by issuing debentures, for a term of 20 years, in the amount of $718,436.00, for the purposes of the County of Oxford, be presented to Council for enactment.

 Proposed Resolution:

Resolved that the recommendations contained in Report No CS 2021-17, titled “OILC Debenture Issues – County”, be adopted.

8.4.3

CS 2021-18 - Court Security and Prisoner Transportation (CSPT) Program Agreement

RECOMMENDATION

1. That County Council hereby authorizes the Director of Corporate Services to execute a Funding Agreement with the Ministry of Community Safety and Correctional Services, under the Court Security and Prisoner Transportation Program, as outlined in Report No. CS 2021-18.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-18, titled “Court Security and Prisoner Transportation (CSPT) Program Agreement”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

9.2

Correspondence from Garrod Pickfield

March 23, 2021
Re: Correspondence to the Local Planning Appeal Tribunal re County of Oxford Appeal to OPA 249

Proposed Resolution:

Resolved that the correspondence dated March 23, 2021 from Garrod Pickfield to the Local Planning Appeal Tribunal regarding County of Oxford Appeal to OPA 249 (Tribunal Case No. PL200633) be received as information.

9.3

Southwestern Ontario Transportation Task Force Update

Michael Duben

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

12.1

Agricultural and Planning Advisory Committee

Councillor Ryan

Proposed Resolution:

Whereas the current Terms of Reference for the Agricultural and Planning Advisory Committee state that it shall consist of one representative from each of several relevant and specified organizations; 

And whereas all of those organizations have been asked for, but not all have offered, representation; 

And whereas the Committee is to primarily function as an advisory body to the County on agricultural and other land use related matters, and that work is best done with as many perspectives as possible; 

Therefore, be it resolved that the Agricultural and Planning Advisory Committee recommend to Oxford County Council that any remaining open spaces for this term be offered to other Oxford agricultural organizations, and that the Terms of Reference be amended accordingly.

13.

CLOSED SESSION

Proposed Resolution:

Resolved that Council rise and go into a Closed Session to consider Report No. HS (CS) 2021-06 regarding a proposed or pending acquisition or disposition of lands.

Time  ________

13.1

Closed Session Begins

Time  ________

13.2

HS (CS) 2021-06

13.3

Closed Session Ends

Proposed Resolution:

Resolved that Council reconvene in Open Session.

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

HS (CS) 2021-06

Proposed Resolution:

Resolved that the recommendations contained in Report No. HS (CS) 2021-06 be adopted.

15.

BY-LAWS

15.1

By-law No. 6335-2021

Being a By-Law to Establish Tax Ratios and Levy Tax Rates for Upper-Tier Purposes for the Year 2021.

15.2

By-law No. 6336-2021

Being a By-law of the County of Oxford to authorize the borrowing upon serial debentures in the principal amount of $3,250,000.00 towards the cost of a certain capital work of the County of Oxford set out in Schedule "A" to this By-law.

15.3

By-law No. 6337-2021

Being a By-law of the County of Oxford to authorize the borrowing upon serial debentures in the aggregate principal amount of $718,436.00 towards the cost of certain capital works of the County of Oxford set out in Schedule "A" to this By-law.

15.4

By-law No. 6338-2021

Being a By-law to adopt Amendment Number 257 to the County of Oxford Official Plan.  

15.5

By-law No. 6339-2021

Being a By-law to amend Schedules “A”, “B” and “C” to By-law 5725-2015, as amended to provide for speed limits on County Roads.

15.6

By-law No. 6340-2021

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

Proposed Resolutions:

Resolved that the following By-laws be now read a first and second time: 6335-2021 to 6340-2021 inclusive.

Resolved that the following By-laws be now given a third and final reading: 6335-2021 to 6340-2021 inclusive.

16.

ADJOURNMENT