AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, May 12, 2021 at 9:30 A.m. - 10:30 A.m.

Online via oxfordcounty.ca/livestream

oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

April 28, 2021

Proposed Resolution:

Resolved that the Council Minutes of April 28, 2021 be adopted.

5.

PUBLIC MEETINGS

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Downtown Woodstock Business Improvement Association (BIA)

Virginia Armstrong -  Manager, Woodstock BIA
Melanie Burns - Vice Chair, Woodstock BIA and Owner of At the Office
Re: Safety of Downtown Woodstock

Proposed Resolution:

Resolved that the information provided in the delegation from the Downtown Woodstock Business Improvement Association be received.

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Ministry of the Solicitor General

April 29, 2021

Re: Compliance with Emergency Management and Civil Protection Act (EMCPA)

7.2

Ministry of Energy, Northern Development and Mines

May 5, 2021

Re: Proposed changes to Ontario's Net Metering Regulation

7.3

Minister of Municipal Affairs and Housing

May 5, 2021

Re: Oxford County Council Composition

Proposed Resolution:

Resolved that correspondence items 7.1 to 7.3 on the Open meeting agenda of May 12, 2021 be received.

7.4

Townships of Blandford-Blenheim and East Zorra-Tavistock

May 6, 2021
Re: Appointment to the Upper Thames River Conservation Authority Board of Directors

Proposed Resolution:

Resolved that East Zorra-Tavistock Councillor Margaret Lupton be appointed to the Upper Thames River Conservation Authority Board of Directors representing the Townships of East Zorra-Tavistock and  Blandford-Blenheim, replacing Don Edmiston.

8.

REPORTS FROM DEPARTMENTS

8.1

CORPORATE SERVICES

8.1.1

CS 2021-20 - Business Plan and Budget Review – Q1 2021

RECOMMENDATION

1. That Report CS 2021-20 entitled “Business Plan and Budget Review – Q1 2021”, be received for information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-20, titled “Business Plan and Budget Review – Q1 2021”, be adopted.

8.2

PUBLIC WORKS

8.2.1

PW 2021-20 - Emergency Repairs – Oxford Road 51 (John Pound Road) Storm Sewer and Slope Stabilization, Tillsonburg

RECOMMENDATION

1. That Oxford County Council receive Report No. PW 2021-20 entitled “Emergency Repairs - Oxford Road 51 (John Pound Road) Storm Sewer and Slope Stabilization Project” for information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2021-20, titled “Emergency Repairs – Oxford Road 51 (John Pound Road) Storm Sewer and Slope Stabilization, Tillsonburg”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

10.1

Rural Wastewater Systems

Proposed Resolution:

Whereas each of the rural wastewater systems have a unique history and operational considerations which results in individual financial implications for each system;

And whereas the fixed portion of the wastewater rates is intended to adequately fund a portion of the operating, lifecycle and future capital costs of each individual system as determined in the asset management plan; 

And whereas the County Asset Management Plan is currently being updated which is expected to impact the annual contributions determined for each of the wastewater systems;

Therefore be it resolved, that the current individually rated system remain in place pending further discussion based on the updated Asset Management Plan to be presented to council.​

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

Proposed Resolution:

Resolved that Council rise and go into a Closed Session to consider Report No. HR (CS) 2021-01 and a confidential correspondence item regarding labour relations or employee negotiations and litigation or potential litigation including matters before administrative tribunals affecting the County or a local board.

13.1

Closed Session Begins

Time  ________

13.2

Confidential Correspondence

Dated May 5, 2021

13.2.1

Delegation regarding confidential correspondence

13.3

HR (CS) 2021-01

13.4

Closed Session Ends

Proposed Resolution:

Resolved that Council reconvene in Open Session.

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

Confidential Correspondence

Proposed Resolution:

Resolved that confidential correspondence item 1.2 on the May 12, 2021 Closed meeting agenda be received.

14.2

HR (CS) 2021-01

Proposed Resolution:

Resolved that the recommendations contained in Report No. HR (CS) 2021-01 be adopted.

15.

BY-LAWS

15.1

By-law No. 6344-2021

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

Proposed Resolutions:

Resolved that By-law No. 6344-2021 be now read a first and second time.

Resolved that By-law No. 6344-2021 be now given a third and final reading.

16.

ADJOURNMENT