AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, November 10, 2021 at 9:30 A.m. - 10:30 A.m.

Online via oxfordcounty.ca/livestream

oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the Agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

October 27, 2021

Proposed Resolution:

Resolved that the Council minutes of October 27, 2021 be adopted.

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

Proposed Resolution:

Resolved that Council rise and go into a Public Meeting pursuant to the Planning Act, and that the Warden chair the Public Meeting.

Time  ________

5.1.1

Applications for Official Plan Amendment and Plan of Subdivision OP 21-11-7; SB 21-06-7 – George & Clara Ambrus

The intent of the Official Plan Amendment is to redesignate the subject lands from ‘Medium Density Residential’ to ‘Low Density Residential’ to facilitate the development of a residential draft plan of subdivision.

The proposed draft plan of subdivision will facilitate the creation of 49 lots for single detached dwellings, 1 block for future neighbourhood commercial uses and one block for stormwater management purposes, served by 1 new local street in the Town of Tillsonburg.

* See Report No. CP 2021-377

5.1.2

Application for Draft Plan of Subdivision Approval SB 21-07-7 - Lindprop Corp. and Performance Communities Realty Inc.

The purpose of the application for draft plan of subdivision approval (and zone change) is to facilitate the development of 16 blocks for future residential development, three stormwater management blocks, and a parkland block, served by 6 new local streets in the Town of Tillsonburg.

* See Report No. CP 2021-378

5.1.3

Applications for Official Plan Amendment and Plan of Subdivision OP 20-09-7; SB 20-02-7 - 2407774 Ontario Limited

The intent of the Official Plan Amendment is to redesignate the subject lands from ‘Open Space’ to ‘Low Density Residential’ to facilitate the development of a residential draft plan of subdivision.

The proposed draft plan of subdivision will facilitate the creation of 65 lots for single detached dwellings, 7 blocks for townhouse dwellings (24 units), served by 2 new local streets in the Town of Tillsonburg.

* See Report No. CP 2021-379

5.1.4

Application for Official Plan Amendment OP 21-01-8 - City of Woodstock

The intent of the Official Plan amendment is to redesignate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of a 5-unit townhouse proposal in the City of Woodstock.

* See Report No. CP 2021-380

5.2

Resolution to adjourn the Public Meeting

Proposed Resolution:

Resolved that Council adjourn the Public Meeting and reconvene as Oxford County Council with the Warden in the chair.

Time  ________

5.3

Consideration of Report No. CP 2021-377 - Applications for Official Plan Amendment and Plan of Subdivision OP 21-11-7; SB 21-06-7 – George & Clara Ambrus

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2021-377, titled "Applications for Official Plan Amendment and Plan of Subdivision OP 21-11-7; SB 21-06-7 – George & Clara Ambrus", be adopted.

5.4

Consideration of Report No. CP 2021-378 - Application for Draft Plan of Subdivision Approval SB 21-07-7 - Lindprop Corp. and Performance Communities Realty Inc.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CP 2021-378, titled "Application for Draft Plan of Subdivision Approval SB 21-07-7 - Lindprop Corp. and Performance Communities Realty Inc.", be adopted.

5.5

Consideration of Report No. CP 2021-379 - Applications for Official Plan Amendment and Plan of Subdivision OP 20-09-7; SB 20-02-7 - 2407774 Ontario Limited

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2021-379, titled "Applications for Official Plan Amendment and Plan of Subdivision OP 20-09-7; SB 20-02-7 - 2407774 Ontario Limited", be adopted.

5.6

Consideration of Report No. CP 2021-380 - Application for Official Plan Amendment OP 21-01-8 - City of Woodstock

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2021-380, titled "Application for Official Plan Amendment OP 21-01-8 - City of Woodstock", be adopted.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

The Refuge

Rob Montgomery, Melissa Boutlier, Joel Weckworth
Re: To address the current issue of our city's most vulnerable

Proposed Resolution:

Resolved that the information provided in the delegation from The Refuge be received.

7.

CONSIDERATION OF CORRESPONDENCE

7.1

South Western Integrated Fibre Technology (SWIFT)

October 28, 2021
Re: 2022 SWIFT Board Member Representation

Proposed Resolution:

Resolved that the correspondence from  Southwestern Integrated Fibre Technology (SWIFT) dated October 28, 2021 regarding 2022 SWIFT Board Member Representation be received;

And further, that Oxford County Council supports Councillor David Mayberry’s re-appointment to the SWIFT Board ending in 2024.

7.2

St. Marys Healthcare Foundation

October 28, 2021
Re: St. Marys Memorial Hospital Renovation Project

Proposed Resolution:

Resolved that the correspondence from St. Marys Healthcare Foundation dated October 28, 2021 be received and referred to 2022 Budget and Business Plan Deliberations.

7.3

Mayors of East Zorra-Tavistock, Ingersoll, Norwich and South-West Oxford

November 3, 2021
Re: Engineered Traffic Calming on County Roads

Proposed Resolution:

Resolved that the correspondence from the Mayors of East Zorra-Tavistock, Ingersoll, Norwich and South-West Oxford dated November 3, 2021 regarding Engineered Traffic Calming on County Roads be received;

And further, that Public Works staff be directed to prepare a report informing council on the merits and concerns for a variety of traffic calming methods that could be implemented on county roads.

7.4

Thames Valley District School Board (TVDSB) Rural Education Task Force

Re: Community Consultations regarding Rural Education in Thames Valley

7.5

Ontario Land Tribunal

November 4, 2021
Re: OLT Case No. PL200633

Proposed Resolution:

Resolved that correspondence items 7.4 and 7.5 inclusive on the Open meeting agenda of November 10, 2021 be received as information.

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2021-377 - Applications for Official Plan Amendment &Plan of Subdivision OP 21-11-7; SB 21-06-7 – George & Clara Ambrus

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 21-11-7, submitted by George and Clara Ambrus, for lands legally described as Part of Lot 4, Concession 10 (Dereham), in the Town of Tillsonburg, to redesignate the subject lands from ‘Medium Density Residential’ to ‘Low Density Residential’, to facilitate a draft plan of subdivision consisting of lots for 49 single detached dwellings, a neighbourhood commercial block and a stormwater management block;
2. And further, that Council approve the attached Amendment No. 262 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 262 be raised;
4. And further, that Oxford County Council grant draft approval to a proposed residential subdivision, submitted by George and Clara Ambrus, for lands legally described as Part of Lot 4, Concession 10 (Dereham), in the Town of Tillsonburg, consisting of 49 lots for single-detached dwellings, one block for neighbourhood commercial purposes, a stormwater management block, and one new local street, subject to the conditions attached to this report as Schedule “A” being met prior to final approval.

* See Item 5.3

 

8.1.2

CP 2021-378 - Application for Draft Plan of Subdivision Approval SB 21-07-7 – Lindprop Corp. & Performance Communities Realty Inc.

RECOMMENDATION

1. That Oxford County Council grant draft approval to a proposed residential plan of subdivision, submitted by Lindprop Corp. & Performance Communities Realty Inc. (SB 21-07-7) prepared by CJDL Consulting Engineers, for lands described as Part of Lot 4 and 5, Concession 10 (Dereham), in the Town of Tillsonburg, subject to the conditions attached to this report as Schedule “A” being met prior to final approval.

* See Item 5.4

8.1.3

CP 2021-379 - Applications for Official Plan Amendment & Plan of Subdivision OP 20-09-7; SB 20-02-7 – 2407774 Ontario Limited

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 20-09-7, submitted by 2407774 Ontario Limited, for lands legally described as Part Lot 1594, Plan 500, Parts 1, 2, 5 & 6 of 41R-8700, Parts 1 & 2 of 41R-7400, in the Town of Tillsonburg, to redesignate the subject lands from ‘Open Space’ to ‘Low Density Residential’, to facilitate a draft plan of subdivision consisting of 65 lots for single detached dwellings, and 7 blocks for street-fronting townhouses, totaling 24 units;
2. And further, that Council approve the attached Amendment No. 266 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 266 be raised;
4. And further, that Oxford County Council grant draft approval to a proposed residential subdivision, submitted by 2407774 Ontario Limited (SB 20-02-7) prepared by CJDL Consulting Engineers, for lands described as Part Lot 1594, Plan 500, Parts 1, 2, 5 & 6 of 41R-8700, Parts 1 & 2 of 41R-7400, in the Town of Tillsonburg, subject to the conditions attached to this report as Schedule “A” being met prior to final approval.

* See Item 5.5

8.1.4

CP 2021-380 - Application for Official Plan Amendment OP 21-01-8 – City of Woodstock

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 21-01-8 submitted by the City of Woodstock, for lands described as Part Lot 118C, Plan 293 in the City of Woodstock to redesignate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate 5 townhouse units;
2. And further, that Council approve the attached Amendment No. 265 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 265 be raised.

* See Item 5.6

8.2

CAO

8.2.1

CAO 2021-08 - Municipal Housing Facilities Agreement with Tillsonburg Non-Profit Housing Corporation

RECOMMENDATIONS

1. That County Council authorize the allocation of up to $1,642,600 from the Social Service Relief Fund (SSRF) – Phase 4 and $122,100 from the Canada-Ontario Community Housing Initiative (COCHI) – Year 3, to Tillsonburg Non-Profit Housing Corporation, to support the creation of 18 affordable housing units at 31 Victoria Street, in the Town of Tillsonburg;  
2. And further, that County Council authorize the Acting Director of Human Services and the Chief Administrative Officer to execute a Municipal Housing Facilities Agreement and all other necessary documents related to the proposed 18-unit affordable housing development located at 31 Victoria Street, in the Town of Tillsonburg.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CAO 2021-08, titled “Municipal Housing Facilities Agreement with Tillsonburg Non-Profit Housing Corporation”, be adopted.

8.2.2

CAO 2021-09 - Affordable Housing Update

RECOMMENDATIONS

1. That County Council receive Report No. CAO 2021-09 entitled “Affordable Housing Update” as information;  
2. And further, that Council direct staff to amend the existing home ownership program to ensure greater consistency with the current housing market, as outlined in Report No. CAO 2021-09.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CAO 2021-09, titled “Affordable Housing Update”, be adopted.

8.3

CORPORATE SERVICES

8.3.1

CS 2021-43 - 2022 Insurance Program (Presentation)

RECOMMENDATION

1. That County Council approve the 2022 Insurance Program proposed by Intact Public Entities at a base premium rate of $1,834,459 plus applicable taxes.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-43, titled “2022 Insurance Program”, be adopted.

8.3.2

CS 2021-44 - Closure of the Oxford Historical Society Resource Centre

RECOMMENDATION

1. That the County Council authorizes Archives to assume the official repository of the Oxford Historical Society’s archival holdings as described in Report No. CS 2021-44 titled “Closure of the Oxford Historical Society Resource Centre”.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-44, titled “Closure of the Oxford Historical Society Resource Centre”, be adopted.

8.3.3

CS 2021-45 - Reserves Year End Allocations and Policy Review

RECOMMENDATIONS

1. That County Council hereby affirms policy provisions contained in Reserves Policy 6.20 as set out in Attachment 1 to Report No. CS 2021-45 titled “Reserves Year End Allocations and Policy Review”;
2. And further, that County Council hereby approves reserve year end allocations to the respective reserve and reserve fund accounts for future use as identified in Attachment 2 to Report No. CS 2021-45.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CS 2021-45, titled “Reserves Year End Allocations and Policy Review”, be adopted.

8.3.4

CS 2021-46 - 2022 Business Plans and Budget (Presentation)

RECOMMENDATION

1. That the 2022 preliminary budget information package be received for discussion purposes.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-46, titled “2022 Business Plans and Budget”, be adopted.

8.3.5

CS 2021-48 - 2022 Oxford County Library Business Plan and Budget

RECOMMENDATION

1. That the recommendation of the Oxford County Library Board dated October 18, 2021, that County Council approve the draft 2022 Oxford County Library Business Plan and Budget to provide a levy of $4,060,372, subject to possible minor adjustments to interdepartmental charges, be referred to 2022 budget deliberations.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-48, titled “2022 Oxford County Library Business Plan and Budget”, be adopted.

8.3.6

CS 2021-49 - 2022 Court Security Grant Levy

RECOMMENDATIONS

1. That County Council receive and refer the recommendation of the Local Court Security Advisory Committee, dated September 15, 2021, to provision a special 2022 tax levy for a Court Security Grant for Woodstock Police Services in the amount of $51,541 determined on the same basis as the 2018 to 2021 annual special grant levies, to 2022 budget deliberations;
2. And further, that the Local Court Security Advisory Committee’s recommendation to continue to lobby the Provincial Government for 100% funding for actual costs incurred in the provision of local court security and prisoner transportation services be adopted.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CS 2021-49, titled “2022 Court Security Grant Levy”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

11.

NOTICE OF MOTIONS

11.1

Councillor Tait

Whereas the increased rate of homelessness in Oxford County and the City of Woodstock is creating health and safety concerns for those who are experiencing homelessness, addictions and mental health issues;

And whereas these concerns are disproportionately impacting the City of Woodstock’s downtown;

And whereas adequate levels of social services, shelter services, and transitional housing equivalent to the increased rate of need are required; 

Now therefore be it resolved that Oxford County Council prioritize securing property for the establishment and operation of a 24-hour, 7 day a week shelter with sufficient space for the various agencies providing services to people experiencing homelessness, addictions and mental health issues;

And further, that County Staff be directed to report back on the cost, funding and the length of time needed to begin operations;

And further, that County staff be directed to report back on the ability to increase Peer Street Outreach services for downtown Woodstock for a minimum of 6 days per week in order to provide downtown businesses and patrons with an alternative response service to Woodstock Police for incidents not requiring police intervention.

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

12.1

Remembrance Day

Deputy Warden Comiskey

13.

CLOSED SESSION

Proposed Resolution:

Resolved that Council rise and go into a Closed Session to consider Report No. CS (CS) 2021-47 and CAO (CS) 2021-10 regarding labour relations or employee negotiations and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

13.1

Closed Session Begins

Time  ________

13.2

CS (CS) 2021-47

13.3

CAO (CS) 2021-10

13.4

Closed Session Ends

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

CS (CS) 2021-47

Proposed Resolution:

Resolved that the recommendations contained in Report No. CS (CS) 2021-47 be adopted.

14.2

CAO (CS) 2021-10

Proposed Resolution:

Resolved that the recommendations contained in Report No. CAO (CS) 2021-10 be adopted.

15.

BY-LAWS

15.1

By-law No. 6381-2021

Being a By-Law to adopt Amendment Number 265 to the County of Oxford Official Plan.

15.2

By-law No. 6382-2021

Being a By-Law to adopt Amendment Number 262 to the County of Oxford Official Plan.

15.3

By-law No. 6383-2021

Being a By-Law to adopt Amendment Number 266 to the County of Oxford Official Plan.

15.4

By-law No. 6384-2021

Being a By-law to further amend By-law No. 4167-2001 as amended by By-law No. 4411-2004, By-law No. 4693-2006 and By-law 5065-2009, to upload and download certain roads and portions of roads to the County of Oxford County Roads System.

15.5

By-law No. 6385-2021

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

Proposed Resolutions:

Resolved that the following by-laws be now read a first and second time: 6381-2021 to 6385-2021 inclusive.

Resolved that the following by-laws be now given a third and final reading: 6381-2021 to 6385-2021 inclusive.

16.

ADJOURNMENT