AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, September 08, 2021 at 9:30 A.m. - 10:30 A.m.

Online via oxfordcounty.ca/livestream

oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the Agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

August 11, 2021

Proposed Resolution:

Resolved that the Council minutes of August 11, 2021 be adopted.

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

Proposed Resolution:

Resolved that Council rise and go into a Public Meeting pursuant to the Planning Act, and that the Warden chair the Public Meeting.

Time  ________

5.1.1

Application for Official Plan Amendment OP 21-05-8 - 12502488 Canada Inc.

The intent of the Official Plan Amendment is to redesignate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of a 16-unit townhouse proposal on the southeast corner of Hunter and Oxford Streets in the City of Woodstock.

* See Report No. CP 2021-288

5.2

Resolution to adjourn the Public Meeting

Proposed  Resolution:

Resolved that Council adjourn the Public Meeting and reconvene as Oxford County Council with the Warden in the chair.

Time  ________

5.3

Consideration of Report No. CP 2021-288 - Application for Official Plan Amendment OP 21-05-8 – 12502488 Canada Inc.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2021-288, titled "Application for Official Plan Amendment OP 21-05-8 – 12502488 Canada Inc.", be adopted.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Oxford Coalition for Social Justice

Re: Thank you for saying NO to Walker's dump

7.2

Municipality of Thames Centre

August 10, 2021
Re: Regional Transportation / Mobility Hub

7.3

Southwestern Integrated Fibre Technology (SWIFT)

August 18, 2021
Re: SWIFT Monthly Project Update - July, 2021

7.4

Gravel Watch Ontario

August 4, 2021
Re: Response to ERO 019-2785

7.5

Ontario Land Tribunal

August 31, 2021
Re: Proposed Official Plan Amendment No. OP 20-06-2

Proposed Resolution:

Resolved that correspondence items 7.1 to 7.5 inclusive on the Open meeting agenda of September 8, 2021 be received as information.

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2021-288 - Application for Official Plan Amendment OP 21-05-8 – 12502488 Canada Inc.

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 21-05-8 submitted by 12502488 Canada Inc., for lands described as Part 4 & Lot 5, Plan 10 in the City of Woodstock, to re-designate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate a 16-unit townhouse development;
2. And further, that Council approve the attached Amendment No. 260 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 260 be raised.

* See Item 5.3

8.1.2

CP 2021-245 - Amendment to the Procedural By-law for the Oxford County Land Division Committee

RECOMMENDATION

1. That Oxford County Council receive Report No. CP 2021-245 and adopt the attached By-law amending Schedule A to By-law 4789-2007, as amended, which prescribes procedures for governing the proceedings of the Oxford County Land Division Committee.

Proposed Resolution:

Resolved that the recommendation contained in  Report No. CP 2021-245, titled “Amendment to the Procedural By-law for the Oxford County Land Division Committee”, be adopted.

8.2

PUBLIC WORKS

8.2.1

PW 2021-31 - Community Safety Zone Criteria and Warrant Process – Revised

RECOMMENDATION

1. That Oxford County Council authorize the proposed Community Safety Zone criteria and warrant process, as revised, for application as part of future County-wide implementation.  

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2021-31, titled “Community Safety Zone Criteria and Warrant Process – Revised”, be adopted.

8.3

CAO

8.3.1

CAO 2021-03 - Rural Response to COVID-19

RECOMMENDATION

1. That Report No. CAO 2021-03 titled “Rural Response to COVID-19” be received for information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CAO 2021-03, titled “Rural Response to COVID-19”, be adopted.

8.3.2

CAO 2021-04 - Workforce Readiness: Addressing the Workforce Crisis

RECOMMENDATION

1. That Council support community efforts to address the workforce crisis in Oxford with a financial contribution of $10,000 as a partner in a campaign to attract and retain youth in Oxford County.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CAO 2021-04, titled “Workforce Readiness: Addressing the Workforce Crisis”, be adopted.

8.4

HUMAN SERVICES

8.4.1

HS 2021-11 - Affordable Housing Agreement Amendment - DKP Realty Holdings – 99 Albert Street East, Plattsville

RECOMMENDATIONS

1. That County Council authorize the allocation of up to $608,900 from the Ontario Priorities Housing Initiative (OPHI) to DKP Realty Holdings, to include 6 additional affordable housing units within the previously approved 30-unit residential development at 99 Albert Street East, Plattsville;  
2. And further, that County Council authorize the Chief Administrative Officer and the Director of Human Services to execute an amendment to the Municipal Housing Facilities Agreement and all other necessary documents related to the proposed amendments to the affordable housing project at 99 Albert Street East, Plattsville.

Proposed Resolution:

Resolved that the recommendations contained in Report No. HS 2021-11, titled “Affordable Housing Agreement Amendment - DKP Realty Holdings – 99 Albert Street East, Plattsville”, be adopted.

8.5

CORPORATE SERVICES

8.5.1

CS 2021-31 - Policy Review – Proclamations Policy and Flag Protocol Policy

RECOMMENDATIONS

1. That County Council approve Proclamations Policy No. 3.06, as attached to Report No. CS 2021-31, for inclusion in the County’s General Policy Manual, effective September 8, 2021;
2. And further, that Council approve Flag Protocol Policy No. 3.05, as attached to Report No. CS 2021-31, for inclusion in the County’s General Policy Manual, effective September 8, 2021 and amend Visual Identity Policy No. 3.01 to remove references to Flag protocol.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CS 2021-31, titled “Policy Review – Proclamations Policy and Flag Protocol Policy”, be adopted.

8.5.2

CS 2021-32 - Fees and Charges By-law Update

RECOMMENDATION

1. That Schedule “A” to By-law No. 4889-2007, being a by-law to impose fees and charges for services that the County of Oxford provides that are not covered through direct taxation, be amended as set out in Report No. CS 2021-32 entitled “Fees and Charges By-law Update”.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-32, titled “Fees and Charges By-law Update”, be adopted.

8.5.3

CS 2021-33 - North Street East Services Extension Project – Internal Long-term Debt Issue

RECOMMENDATION

1. That By-law No. 6367-2021, being a by-law to authorize the borrowing of funds in the amount of $310,593 from the Landfill and Waste Diversion Reserve Fund to be used for the purposes of financing serviced property owners’ charges for capital costs relating to the North Street East Services Extension Project – Town of Tillsonburg, be presented to Council for enactment.  

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-33, titled “North Street East Services Extension Project – Internal Long-term Debt Issue”, be adopted.

8.5.4

CS 2021-34 - OILC Financing Application – Tillsonburg

RECOMMENDATION

1. That By-law No. 6368-2021, being a by-law to authorize the submission of an application to the Ontario Infrastructure Lands Corporation for temporary and long-term borrowing through the issue of debentures for the purposes of the Town of Tillsonburg, be presented to Council for enactment.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-34, titled “OILC Financing Application – Tillsonburg”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

10.1

Councillor Ryan

Re: COVID-19 Workplace Vaccination Policy

Whereas the health and safety of our employees and the residents directly served by Oxford County is paramount; and

Whereas as an employer we have a legal obligation to provide every reasonable precaution to protect the health and safety of our employees; and

Whereas Public Health direction is that the best way to prevent COVID-19 infections, hospitalizations and deaths in Canada is to increase population immunity through vaccination; and

Whereas the prevalence of new variants has increased transmissibility and disease severity significantly more than previous COVID-19 virus strains; and

Whereas the Province of Ontario has already directed that certain high-risk settings implement COVID-19 vaccination policies.
 
Therefore be it resolved that staff is directed to implement a COVID-19 Workplace Vaccination Policy that requires:

• All active County staff, contractors, volunteers and members of County Council to provide proof of vaccination status against COVID-19; OR
• As an alternative to vaccination in the short term, complete mandatory education and undertake regular antigen testing providing proof of a negative result prior to attending any Oxford County work location; AND
• Makes COVID-19 vaccination a condition of employment for all new employees.

All in a manner that complies with applicable privacy and human rights legislation;

And that staff are directed to report back to County Council regarding vaccination data;

And that this resolution be sent to all area municipalities and each are encouraged to adopt a similar policy given frequent staff interaction amongst the County and area municipalities.

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

Proposed Resolution:

Resolved that Council rise and go into a Closed Session to consider a verbal report from the Chief Administrative Officer regarding information explicitly supplied in confidence to the municipality by Canada, a province or territory or a Crown agency of any of them.

13.1

Closed Session Begins

Time  ________

13.2

Verbal Report from the Chief Administrative Officer

13.3

Closed Session Ends

Proposed Resolution:

Resolved that Council reconvene in Open Session.

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

Verbal Report from the Chief Administrative Officer

Proposed Resolution:

Resolved that the verbal report from the Chief Administrative Officer be received.

15.

BY-LAWS

15.1

By-law No. 6366-2021

Being a by-Law to amend By-law No. 4789-2007, as amended, which prescribes procedures for governing the calling, place and proceedings of the Land Division Committee meetings.

15.2

By-law No. 6367-2021

Being a by-law to authorize borrowed funds from the Landfill and Waste Diversion Reserve Fund in the amount of $310,593, to be used for the purposes of financing property owners’ charges for capital costs related to services provided under the North Street East Services Extension Project (the “Project”)

15.3

By-law No. 6368-2021

Being a by-law to authorize the submission of an application to the Ontario Infrastructure and Lands Corporation ("OILC") for financing certain capital work(s) of the Corporation of the Town of Tillsonburg; and to authorize long-term borrowing for such capital work(s) through the issue of debentures by the County of Oxford (the "Upper Tier Municipality") to OILC

15.4

By-law No. 6370-2021

Being a by-Law to adopt Amendment Number 261 to the County of Oxford Official Plan.

15.5

By-law No. 6371-2021

Being a by-Law to adopt Amendment Number 260 to the County of Oxford Official Plan.

15.6

By-law No. 6372-2021

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

Proposed Resolutions:

Resolved that the following by-laws be now read a first and second time: 6366-2021 to 6368-2021 and 6370-2021 to 6372 2021 inclusive.

Resolved that the following by-laws be now given a third and final reading: 6366-2021 to 6368-2021 and 6370-2021 to 6372 2021 inclusive.

16.

ADJOURNMENT