AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, November 23, 2022 at 7:00 P.m. - 8:00 P.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the Agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

November 9, 2022

Proposed Resolution:

Resolved that the Council minutes of November 9, 2022 be adopted.

5.

PUBLIC MEETINGS

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Cycles of Life for Supportive Transitional Living

Mary Jane Phillips and Dawn VanNatter
Re: Introduction of Cycles of Life to Oxford County Council

Proposed Resolution:

Resolved that the information provided in the delegation from Cycles of Life for Supportive Transitional Living be received.

6.2

Proclamation and Flag Raising

Wrapped in Courage Campaign

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Township of East Zorra-Tavistock Police Services Board

November 16, 2022
Re: Request for further traffic calming measures - intersection of County Roads #59 and #33

7.2

Dan Mahony

November 15, 2022
Re: The state of Long Term Care in Oxford County

7.3

Rural Ontario Municipal Association (ROMA)

November 5, 2022
Re: Delegation Meetings at ROMA Conference

Proposed Resolution:

Resolved that correspondence items 7.1 to 7.3 inclusive on the Open meeting agenda of November 23, 2022 be received as information.

7.4

Minister of Municipal Affairs and Housing

November 16, 2022
Re: Better Municipal Governance Act, 2022

Proposed Resolution:

Whereas on November 16 2022, the Province of Ontario announced the “Better Municipal Governance Act, 2022”;

And whereas the Government of Ontario’s Memorandum of Understanding with the Association of Municipalities of Ontario states that “Ontario recognizes municipalities as responsible and accountable governments with respect to matters within their jurisdiction”;

And whereas the powers of a Head of Council (Mayor), the appointment of a Chair, and by-laws are, and have always been, both under the Municipal Act and as a matter of democratic principle, the responsibility of democratically elected representative councils;

And whereas Oxford County values its councils and principles of democracy and has not asked for any of these changes;

And whereas residents of Oxford were not afforded any opportunity to discuss these changes in the forums of either the previous Provincial, or just completed Municipal, elections;

Therefore be it resolved that Oxford County opposes the changes in the “Better Municipal Governance Act, 2022” in the strongest terms possible; and

That this resolution be forwarded to all Oxford area municipalities, WOWC, ROMA, AMO, Oxford MPP, Minister of Municipal Affairs & Housing, and the Premier of Ontario. 

7.5

Grand River Conservation Authority

November 16, 2022
Re: Appointment of Member

Proposed Resolution:

Resolved that the appointment of Bruce Banbury to the Grand River Conservation Authority (GRCA) Board of Directors be extended to November 30, 2022, so that the County of Oxford can be represented at the November 25, 2022 meeting of the GRCA Board, as the current term of appointment expired on November 15, 2022, and new appointments will not be made until December 14, 2022.

7.6

Woodstock Hospital Board of Trust

November 1, 2022
Re: Council Appointment to the Woodstock Hospital Board of Trust

7.7

South Central Ontario Region Economic Development Corporation (SCOR EDC)

November 2, 2022
Re: Council appointments to SCOR EDC's Board of Directors

7.8

Southwestern Public Health (SWPH) Board of Health

October 7, 2022
Re: Competency Matrix to consider when appointing members of Council to the SWPH Board of Health

7.9

Social Planning Council Oxford (SPCO)

November 16, 2022
Re: SPCO Board of Directors

Proposed Resolution:

Resolved that correspondence items 7.6 to 7.9 inclusive be received and referred to the Striking Committee for consideration.

8.

REPORTS FROM DEPARTMENTS

8.1

PUBLIC WORKS

8.1.1

PW 2022-48 - Proposed Amendments to Energy Reporting and Conservation and Demand Management Plans, Environmental Registry of Ontario Posting No. 019-6168

RECOMMENDATION

1. That Oxford County Council endorse the comments outlined in Report No. PW 2022-48 in response to the Ministry of Energy’s posting on the Environmental Registry of Ontario regarding proposed amendments to O.Reg. 507/18 (Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans) made under the Electricity Act, 1998.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2022-48, titled “Proposed Amendments to Energy Reporting and Conservation and Demand Management Plans, Environmental Registry of Ontario Posting No. 019-6168”, be adopted.

8.2

HUMAN SERVICES

8.2.1

HS 2022-08 - Canada Wide Early Learning Child Care System Update

RECOMMENDATION

1. That County Council receive Report No. HS 2022-08, entitled “Canada Wide Early Learning Child Care System Update,” as information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. HS 2022-08, titled “Canada Wide Early Learning Child Care System Update”, be adopted.

8.2.2

HS 2022-09 - Municipal Housing Facilities Agreement Amendment - 785 Southwood Way, Woodstock

RECOMMENDATIONS

1. That County Council authorize the allocation of up to $426,000 from the Canada-Ontario Community Housing Initiative (COCHI) to Woodstock Non-Profit Housing Corporation, to include 5 additional affordable housing rental units within the previously approved 48-unit residential development at 785 Southwood Way, Woodstock;
2. And further, that County Council authorize the Chief Administrative Officer and the Director of Human Services to execute an amendment to the Municipal Housing Facilities Agreement, and all other necessary documents related to the proposed additional funding, for the affordable housing project at 785 Southwood Way, Woodstock.

Proposed Resolution:

Resolved that the recommendations contained in Report No. HS 2022-09, titled “Municipal Housing Facilities Agreement Amendment - 785 Southwood Way, Woodstock”, be adopted.

8.3

CORPORATE SERVICES

8.3.1

CS 2022-36 - 2023 Business Plans and Budget (Presentation)

RECOMMENDATION

1. That the 2023 preliminary budget information package be received for discussion purposes.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-36, titled “2023 Business Plans and Budget”, be adopted.

8.3.2

CS 2022-37 - 2023 Oxford County Library Business Plan and Budget

RECOMMENDATION

1. That the recommendation of the Oxford County Library Board dated October 17, 2022, that County Council approve the draft 2023 Oxford County Library Business Plan and Budget to provide a levy of $4,288,199, subject to possible minor adjustments to interdepartmental charges, be referred to 2023 budget deliberations.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-37, titled “2023 Oxford County Library Business Plan and Budget”, be adopted.

8.3.3

CS 2022-38 - 2023 Court Security Grant Special Tax Levy

RECOMMENDATION

1. That a special 2023 tax levy for a Court Security Grant for Woodstock Police Services in the amount of $10,276, determined on the same basis as the 2018 to 2022 annual special tax levies, be considered during 2023 budget deliberations.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-38, titled “2023 Court Security Grant Special Tax Levy”, be adopted.

8.3.4

CS 2022-40 - Tanager Drive and Falcon Road Services Extension Project and North Street Services Extension Project – Internal Long-term Debt Issue

RECOMMENDATION

1. That By-law No. 6482-2022, being a by-law to authorize the borrowing of funds in the amount of $51,617 from the Landfill and Waste Diversion Reserve Fund to be used for the purposes of financing serviced property owners’ charges for capital costs relating to sanitary services through the following projects, be presented to Council for enactment;
1. Oxford County Tanager Drive and Falcon Road Services Extension Project; and
2. Oxford County North Street Services Extension Project.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-40, titled “Tanager Drive and Falcon Road Services Extension Project and North Street Services Extension Project – Internal Long-term Debt Issue”, be adopted.

8.3.5

CS 2022-41 - Internal Long-term Debt Issue – South-West Oxford

RECOMMENDATION

1. That By-law No. 6483-2022, being a by-law to authorize the borrowing of funds in the amount of $1,040,000 from the Landfill and Waste Diversion Reserve Fund, for the purposes of financing a capital work associated with for the purposes of The Corporation of the Township of South-West Oxford authorized by Township of South-West Oxford By-laws, be presented to Council for enactment.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-41, titled “Internal Long-term Debt Issue – South-West Oxford”, be adopted.

8.3.6

CS 2022-42 - OILC Debenture Issue – Woodstock

RECOMMENDATION

1. That By-law No. 6484-2022, being a by-law to authorize the borrowing by issuing debentures, for a term of 10 years, in the amount of $700,000.00, for the purposes of the City of Woodstock, be presented to Council for enactment.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-42, titled “OILC Debenture Issue – Woodstock”, be adopted.

8.3.7

CS 2022-43 - OILC Debenture Issue – County

RECOMMENDATION

1. That By-law No. 6485-2022 being a by-law to authorize the borrowing by issuing debentures, for a term of 20 years, in the amount of $1,483,000.00, for the purposes of the County of Oxford, be presented to Council for enactment.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-43, titled “OILC Debenture Issue – County”, be adopted. 

8.3.8

CS 2022-44 - Striking Committee Appointments

RECOMMENDATIONS

1. That County Council appoint the following members of Council to a Striking Committee in accordance with Section 14 of the County of Oxford Procedure By-law No. 6268-2020: the Warden (Chair), and Councillors ____________________, ____________________, and ____________________;
2. And further, that Council endorses the Striking Committee Terms of Reference (Attachment 1) as approved in 2018 (updated to reflect the new term of Council) and outlined in Report No. CS 2022-44.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CS 2022-44, titled “Striking Committee Appointments”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

12.1

Memo - Tavistock New Well Supply Municipal Class EA Study - Notice of Public Consultation Centre #1

Proposed Resolution:

Resolved that Public Works Memo 12.1 on the Open meeting agenda of November 23, 2022 be received as information.

13.

CLOSED SESSION

Proposed Resolution:

Resolved that Council rise and go into a Closed Session to consider Report No. CS (CS) 2022-39 regarding labour relations or employee negotiations.

13.1

Closed Session Begins

Time  ________

13.2

CS (CS) 2022-39

13.3

Closed Session Ends

Proposed Resolution:

Resolved that Council reconvene in Open Session.

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

CS (CS) 2022-39

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS (CS) 2022-39 be adopted.

15.

BY-LAWS

15.1

By-law No. 6482-2022

Being a by-law to authorize borrowed funds from the Landfill and Waste Diversion Reserve Fund in the amount of $51,617, to be used for the purposes of financing property owners’ charges for capital costs related to water and sanitary sewer services provided under the Tanager Drive and Falcon Road Services Extension Project and North Street East Services Extension Project.

15.2

By-law No. 6483-2022

Being a by-law to authorize the borrowing upon funds from the Landfill and Waste Diversion Reserve Fund in the amount of $1,040,000 for the purposes of The Corporation of the Township of South-West Oxford capital works project.

15.3

By-law No. 6484-2022

Being a by-law of the County of Oxford to authorize the borrowing upon serial debentures in the aggregate principal amount of $700,000.00 towards the cost of certain capital works of The Corporation of the City of Woodstock set out in Schedule “A” to this by-law.

15.4

By-law No. 6485-2022

Being a by-law of the County of Oxford to authorize the borrowing upon serial debentures in the aggregate principal amount of $1,483,000.00 towards the cost of certain capital works of the County of Oxford set out in Schedule “A” to this by-law.

15.5

By-law No. 6486-2022 

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

Proposed Resolutions:

Resolved that the following by-laws be now read a first and second time: 6482-2022 to 6486-2022 inclusive.

Resolved that the following by-laws be now given a third and final reading: 6482-2022 to 6486-2022 inclusive.

16.

ADJOURNMENT