AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, July 12, 2023 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

June 26, 2023 Strategic Plan Workshop

4.2

June 28, 2023

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

5.1.1

Application for Official Plan Amendment - OP 22-28-8 - 2733153 Ontario Inc. and 2774487 Ontario Inc.

Proposal to re-designate the subject lands from Low Density Residential to Medium Density Residential, to facilitate a three storey, 8 unit multiple attached dwelling house on lands municipally known as 215 Raglan Street in the City of Woodstock.

Presentation by Baker Planning Group

* See Report No. CP 2023-142

5.1.2

Application for Official Plan Amendment - OP 22-25-4 – Barbara and Johannes Hakkenberg

Application for Official Plan Amendment proposes to include a site-specific development policy to permit a trucking operation within the Agricultural Reserve, as an on-farm diversified use on lands municipally known as 344154 Ebenezer Road in the Township of South-West Oxford.

* See Report No. CP 2023-196

5.1.3

Application for Official Plan Amendment OP 23-03-4 – Murgo Farms Ltd.

Proposal to facilitate the severance of a surplus farm dwelling on lands municipally known as 484820 Sweaburg Road, in the Township of South-West Oxford.

* See Report No. CP 2023-197

5.2

Resolution to adjourn the Public Meeting

5.3

Consideration of Report No. CP 2023-142 - Application for Official Plan Amendment - OP 22-28-8 - 2733153 Ontario Inc. and 2774487 Ontario Inc.

5.4

Consideration of Report No. CP 2023-196 - Application for Official Plan Amendment - OP 22-25-4 – Barbara and Johannes Hakkenberg

5.5

Consideration of Report No. CP 2023-197 - Application for Official Plan Amendment OP 23-03-4 – Murgo Farms Ltd.

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Ingamo Homes

Amy Maddess, Community Development Coordinator
Joanna Piatkowski, Manager of Operations and Outreach
Jen Weicker, Residential Manager

Re: Intimate Partner Violence Epidemic

Supplemental information available here

6.2

Melrose Investments Inc.

David Faye - Consultant / Project Management, Land Division
Silvio Guglietti - President / GM, Melrose Investments Inc.
Gord Petch - Counsel to Melrose Investments Inc.

Re: Transportation Master Plan

7.

CONSIDERATION OF CORRESPONDENCE

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2023-142 - Application for Official Plan Amendment OP 22-28-8 – 2733153 Ontario Inc. and 2774487 Ontario Inc.

RECOMMENDATIONS

1. That Oxford County Council approve Application OP22-28-8, initiated by 2733153 Ontario Inc. & 2774487 Ontario Inc., for lands legally described as Part of Park Lot 2, Plan 55, in the City of Woodstock, to redesignate the subject lands from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of a 3 storey, 8 unit multiple residential dwelling on the subject lands;
2. And further, that Council approve the attached Amendment No. 297 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 297 be raised.

* See Item 5.3

8.1.2

CP 2023-196 - Application for Official Plan Amendment OP 22-25-4 – Barbara and Johannes Hakkenberg

RECOMMENDATION

1. That Oxford County Council not approve Application No. OP 22-25-4, submitted by SBM Ltd. c/o Simona Rasanu on behalf of Barbara & Johannes Hakkenberg for lands described Part Lots 10-11, Conc. 4, (Dereham) and municipally known as 344154 Ebenezer Road in the Township of South-West Oxford to include a site specific development policy to recognize the trucking operation on the subject lands.

* See Item 5.4

8.1.3

CP 2023-197 - Application for Official Plan Amendment OP 23-03-4 – Murgo Farms Ltd.

RECOMMENDATIONS

1. That Oxford County Council approve Application No. OP 23-03-4, submitted by Murgo Farms Ltd., for lands described as Lot 34, Concession 4 (West Oxford), Township of South-West Oxford, and municipally known as 484820 Sweaburg Road, to facilitate the severance of a surplus farm dwelling, as the proposal is consistent with the policies of the PPS and maintains the intent and purpose of policies contained in Official Plan Amendment No. 269;
2. And further, that Council approve the attached Amendment No. 300 to the County of Oxford Official Plan;
3. And further, that the necessary by-law to approve Amendment No. 300 be raised.

* See Item 5.5

8.1.4

CP 2023-194 - Review of A Place to Grow and Provincial Policy Statement – Supplementary Report No. 2

RECOMMENDATIONS

1. That the Director of Community Planning, in consultation with other County staff and stakeholders as required, prepare and submit additional comments to the Provincial consultations on the updated Review of the Provincial Policy Statement, as generally outlined in Report No. CP 2023-194;
2. And further, that Report No. CP 2023-194 be circulated to the Area Municipalities for information.

8.2

PUBLIC WORKS

8.2.1

PW 2023-32 - 2024 Transportation Master Plan (Presentation)

RECOMMENDATIONS

1. That County Council endorse, in principle, the draft 2024 Transportation Master Plan as the recommended transportation strategies, policies, and project timelines to meet Oxford’s growth needs to 2046, as well as continuing to provide sustainable and safe infrastructure;
2. And further, that County Council direct Staff to file a Notice of Completion and commence the 45-day public review period as required under the Municipal Class Environmental Assessment (MCEA) process.

8.2.2

PW 2023-33 - 2024 Water and Wastewater Master Plan (Presentation)

RECOMMENDATIONS

1. That County Council endorse, in principle, the draft 2024 Water and Wastewater Master Plan as the recommended servicing strategies to meet Oxford’s growth needs to 2046 as well as provide effective on-going continuity to existing serviced settlement areas;
2. And further, that County Council direct Staff to file a Notice of Completion and commence the 45-day public review period as required under the Municipal Class Environmental Assessment (MCEA) process.

8.3

HUMAN SERVICES

8.3.1

HS 2023-11 - Initiation of a New 10-Year Housing and Homelessness Plan

RECOMMENDATIONS

1. That County Council authorize staff to initiate the development of a new 10-Year Housing and Homelessness (Shelter) Plan, including public consultation with various stakeholders;
2. And further, that County Council authorize staff to solicit prospective consultants to assist in developing the 10-Year Shelter Plan and conduct an update to the current housing needs assessment, funded from the Affordable Housing Reserve in an amount up to $90,000;
3. And further, that County Council direct staff to consider the relevant initiatives under the 100% Housed Plan in the development of a new 10-Year Housing and Homelessness (Shelter) Plan.

8.3.2

HS 2023-12 - Municipal Housing Facilities Agreement with Dream Legacy Foundation

RECOMMENDATIONS

1. That County Council authorize the allocation of up to $1.2 million from the Affordable Housing Reserve, up to $480,000 from the Ontario Housing Priorities Initiative (OPHI) and up to $635,000 from the Canada-Ontario Community Housing Initiative (COCHI), to Dream Legacy Foundation, to support the development of a 43-unit multi-residential rental building, including a minimum of 23 affordable rental units, at 175 Springbank Avenue North, in the City of Woodstock;
2. And further, that County Council authorize the Chief Administrative Officer and the Director of Human Services to execute an Agreement of Purchase and Sale with Dream Legacy Foundation, for the conveyance of the County owned lands located at 175 Springbank Avenue North, Woodstock, as shown on Attachment 1 to this report, to facilitate the proposed affordable housing project;
3. And further, that County Council authorize the Chief Administrative Officer and the Director of Human Services to execute a Municipal Housing Facilities Agreement and all other necessary documents related to the proposed affordable housing project located at 175 Springbank Avenue North, in the City of Woodstock.

8.4

CORPORATE SERVICES

8.4.1

CS 2023-22 - Proclamations Policy and Flag Protocol Policy Review

RECOMMENDATIONS

1. That Council approve the revisions to Flag Protocol Policy No. 3.05, as attached to Report No. CS 2023-22, effective July 12, 2023;
2. And further, that County Council approve the revisions to Proclamations Policy No. 3.06, as attached to Report No. CS 2023-22, effective July 12, 2023.

8.4.2

CS 2023-23 - Procedure By-law Amendments

RECOMMENDATION

1. That Schedule “A” to By-law No. 6268-2020, being a by-law to adopt a County of Oxford Procedure By-law, be amended as proposed within this report.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

10.1

Councillor Petrie

Whereas Oxford is a responsible and accountable government with respect to matters within its jurisdiction; and,

Whereas powers being transferred from the whole of Council to the Head of Council should be viewed as a matter within its jurisdiction; and,

Whereas service delivery should be viewed as a matter within its jurisdiction; 

Therefore be it resolved that Oxford does not wish to be considered for the implementation of either “Strong Mayor” powers per the “Strong Mayors, Building Homes Act, 2022, S.O. 2022, c. 18 - Bill 3”, or any restructuring that is not requested by Oxford with its area municipal partners; and,

That this resolution be forwarded to all Oxford area municipalities requesting resolutions of support so that the future governance of Oxford is in the hands of its residents; and,

That this resolution, and all resolutions of support from Oxford’s area municipal partners, be forwarded to the Oxford MPP, the Minister of Municipal Affairs and Housing, and the Premier of Ontario.

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

13.1

Closed Session Begins

Time  ________

13.2

PW (CS) 2023-34

13.3

Closed Session Ends

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

PW (CS) 2023-34

15.

BY-LAWS

15.1

By-law No. 6539-2023

Being a By-Law to adopt Amendment Number 297 to the County of Oxford Official Plan.

15.2

By-law No. 6556-2023

Being a By-Law to adopt Amendment Number 300 to the County of Oxford Official Plan.

15.3

By-law No. 6557-2023

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT