AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, February 09, 2022 at 9:30 A.m. - 10:30 A.m.

Online via oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the Agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

January 26, 2022

Proposed Resolution:

Resolved that the Council minutes of January 26, 2022 be adopted.

5.

PUBLIC MEETINGS

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Ministry of Municipal Affairs and Housing

February 3, 2022
Re: Steps to Cautiously and Gradually Ease Public Health Measures While Protecting Hospital and Health Care Capacity

Proposed Resolution:

Resolved that Correspondence Item 7.1 on the Open meeting Agenda of February 9, 2022 be received as information.

8.

REPORTS FROM DEPARTMENTS

8.1

CAO

8.1.1

CAO 2022-02 - 2021 Annual Progress Report - 10 Year Shelter Plan

RECOMMENDATION

1. That Council approve the 2021 Annual Progress Report of the 10 Year Shelter Plan, as illustrated in Attachment 1 and as outlined in Report No. CAO 2022-02.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CAO 2022-02, tilted “2021 Annual Progress Report - 10 Year Shelter Plan”, be adopted.

8.2

PUBLIC WORKS

8.2.1

PW 2022-03 - Woodingford Lodge Domestic Water Booster System Replacement

RECOMMENDATION

1. That County Council authorize additional funding in the amount of $129,088 for the replacement of the domestic water booster system at Woodingford Lodge, Woodstock, to be funded from the Facilities Reserve.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2022-03, titled “Woodingford Lodge Domestic Water Booster System Replacement”, be adopted.

8.3

CORPORATE SERVICES

8.3.1

CS 2022-04 - Investment Activity Report and Policy Review - 2021

RECOMMENDATION

1. That Report No. CS 2022-04 entitled “Investment Activity Report and Policy Review - 2021”, for the year ended December 31, 2021, be received as information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-04, titled “Investment Activity Report and Policy Review – 2021”, be adopted.

8.3.2

CS 2022-05 - Council Remuneration and Expenses - 2021

RECOMMENDATION

1. That Report No. CS 2022-05 entitled “Council Remuneration and Expenses - 2021”, for the year ended December 31, 2021, be received as information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-05 , titled “Council Remuneration and Expenses – 2021”, be adopted.

8.3.3

CS 2022-06 - Future Oxford Legacy Fund – Partnership Agreement Renewal

RECOMMENDATION

1. That County Council authorizes the Chief Administrative Officer and Director of Corporate Services to execute a Partnership Agreement with the Oxford Small Business Support Centre Inc., as outlined in Report No. CS 2022-06 and attached as Attachment 1.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-06, titled “Future Oxford Legacy Fund – Partnership Agreement Renewal”, be adopted.

8.3.4

CS 2022-07 - County of Oxford Procedure By-law Amendments

RECOMMENDATION

1. That by-law No. 6268-2020, as amended, being a by-law to adopt a County of Oxford Procedure By-law, be amended to align with the 2022 term and future terms of office commencing on November 15.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2022-07, titled “County of Oxford Procedure By-law Amendments”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

10.1

Councillor Tait

Resolved that Section 9.1.2 of the Procedure By-law be amended as follows:

 9.1.2 Notwithstanding Section 9.1.1, during Council’s review and consideration of annual business plans and budgets, all amending motions shall may be tabled in writing and duly signed as Notices of Motion to be debated without previous notice at the Budget meeting specifically identified for budget debate. The Clerk will ensure that any budget motions received in advance as Notices of Motion all such motions are printed in full on the Agenda for the meeting when debate is scheduled to occur.

10.2

Inaugural Meeting of Oxford County Council

That Section 3.2 (Inaugural Meeting) of the Procedure By-law be amended to align with the amendment to 6(1) of the Municipal Elections Act, 1996, that the 2022 term and future terms of office commence on November 15.

* See Report No. CS 2022-07

10.3

Councillor Ryan

Whereas in 1998  the Thames Valley District School Board (TVDSB) was formed, through the  amalgamation of the former Middlesex County Board of Education, Oxford County Board of Education, Elgin County Board of Education and the City of London Board of Education;

And Whereas upon amalgamation, the TVDSB Trustee distribution consisted of two Trustees elected in each the Counties of Middlesex, Elgin, and Oxford for a total of six Trustees and six Trustees elected in the City of London; 

And Whereas the TVDSB electoral group population has remained consistent since amalgamation between 400,000 and 999,999 as such TVDSB  qualifies for a total of 12 Trustees for the TVDSB geography, and one Indigenous Trustee appointed per Ontario Regulation 462/97; 

And Whereas the number of elected Trustees and the distribution within a Board’s jurisdiction is governed by Ontario Regulation 412/00, the Regulation (the Act) requires a School Board to pass a resolution by March 31st of an election year, either designating one or more municipalities as a low population or declaring that no such designation will be made;   

And Whereas the electoral quotient (2018) for Middlesex County meets the requirements for Middlesex County to be designated a low population municipality; 

And Whereas by Board resolution, Middlesex County has historically been designated low population, thus allotted two Trustee representatives;

And Whereas as contained within the Act, the Board shall have regard based on the principles of: municipalities with low population shall receive reasonable representation; evidence of historical, traditional or geographic communities should be taken into account; 

Therefore be it resolved that Middlesex County is deemed by Board resolution the designation as a low population municipality for the purpose of Trustee Distribution;

Therefore be it Resolved that Oxford County support the TVDSB Trustee Distribution of:

• 2 Trustees representing Middlesex County
• 2 Trustees representing Oxford County
• 2 Trustees representing Elgin County
• 6 Trustees representing the City of London
• Indigenous Trustee appointed per Ontario Regulation 462/97 and;

Therefore be it Resolved that Oxford County supports equitable representation that balances the rural interests within the geography of Thames Valley, and the Resolution be forwarded to the Oxford, Elgin, and Middlesex Councils, the Minister of Education, TVDSB Board, Minister of Municipal Affairs and Housing, and all Oxford, Elgin, and Middlesex MPPs. 

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

Proposed Resolution:

Resolved that Council rise and go into a Closed Session to consider Report No. PW (CS) 2022-04 regarding a proposed or pending acquisition or disposition of land by the County or local board.

Time  ________

13.1

Closed Session Begins

Time  ________

13.2

PW (CS) 2022-04

13.3

Closed Session Ends

Proposed Resolution:

Resolved that Council reconvene in Open Session.

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

PW (CS) 2022-04

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW (CS) 2022-04 be adopted.

15.

BY-LAWS

15.1

By-law No. 6411-2022

Being a By-Law to remove certain lands from Part Lot Control.

15.2

By-law No. 6412-2022

Being a By-law to further amend By-law No. 5936-2017 being a By-law to remove certain lands from Part Lot Control;

15.3

By-law No. 6413-2022

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

Proposed Resolutions:

Resolved that the following by-laws be now read a first and second time: 6411-2022 to 6413-2022 inclusive.

Resolved that the following by-laws be now given a third and final reading: 6411-2022 to 6413-2022 inclusive.

16.

ADJOURNMENT