AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, October 27, 2021 at 7:00 P.m. - 8:00 P.m.

Online via oxfordcounty.ca/livestream

oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

Proposed Resolution:

Resolved that the Agenda be approved.

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

October 13, 2021

Proposed Resolution:

Resolved that the Council minutes of October 13, 2021 be adopted.

5.

PUBLIC MEETINGS

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Social Planning Council Oxford

Stephanie Ellens-Clark, Executive Director
Megan Neil, Board Chair
Re: 2022 Grant Request

6.2

Oxford Creative Connections Inc.

Mary-Anne Murphy, Cultural Coordinator
Re: 2022 Grant Request

6.3

Community Futures Oxford

Allan Simm
Re: 2022 Grant Request

Proposed Resolution:

Resolved that the information provided in Delegations 6.1 to 6.3 inclusive on the Open meeting agenda of October 27, 2021 be received and referred to 2022 Budget and Business Plan Deliberations.

6.4

Future Oxford

Bryan Smith
Rick Cox
Heather Corbett
Re: Program Update

6.5

South Central Ontario Region Economic Development Corporation (SCOR EDC)

Kim Earls, Executive Director
Re: Annual Partner Update

Proposed Resolution:

Resolved that the information provided in Delegations 6.4 and 6.5 on the Open meeting agenda of October 27, 2021 be received as information.

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Southwestern Public Health (SWPH)

October 13, 2021
Re: 2021 Additional Levy

Proposed Resolution:

Resolved that the correspondence from Southwestern Public Health dated October 13, 2021 informing of an interim additional 2021 levy being imposed to fund cashflow pressures related to COVID-19 response expenditures until the costs are reimbursed by the Ministry of Health be received;

And further, that County Council authorizes the County’s portion of the interim additional levy in the amount of $2,219,015 be funded by the General Reserve;

And further, that Southwestern Public Health be requested to refund the interim additional levy to the County immediately upon receipt of the Ministry of Health’s reimbursement of Southwestern Public Health’s COVID-19 response related expenditures.

7.2

Southwestern Public Health (SWPH)

October 20, 2021
Re: Formal request to Minister of Health for reimbursement of SWPH's COVID-19 response and vaccination expenses

7.3

Ontario Solicitor General

October 14, 2021
Re: Community Safety and Well-Being Plans

7.4

Southwestern Integrated Fibre Technology (SWIFT)

October 18, 2021
Re: Monthly Project Update - September, 2021

7.5

Independent Electricity System Operator (IESO)

October 7, 2021
Re: Technical Assessment evaluating the feasibility of phasing out gas generation in Ontario by 2030

7.6

Ministry of Municipal Affairs and Housing

October 19, 2021
Re: Enhanced COVID-19 Vaccine Certificate with QR Code and Verify Ontario App

Proposed Resolution:

Resolved that correspondence items 7.2 to 7.6 inclusive on the Open meeting agenda of October 27, 2021 be received as information.

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2021-337 - Phase 1 Official Plan Review - Draft Agricultural Policies

RECOMMENDATIONS

1. That County Council direct Planning staff to initiate Phase 1 of the County Official Plan Review process, consisting of proposed updates to the agricultural policies, in accordance with the requirements under the Planning Act and as generally outlined in Report No. CP 2021-337;
2. And further, that Report No. CP 2021-337 be circulated to the Area Municipalities for information.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CP 2021-337, titled “Phase 1 Official Plan Review - Draft Agricultural Policies”, be adopted.

8.2

PUBLIC WORKS

8.2.1

PW 2021-35 - Fleet Utilization Review

RECOMMENDATION

1. That County Council receive this report as information regarding 2021 staff utilization of County fleet vehicles.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PW 2021-35, titled “Fleet Utilization Review”, be adopted.

8.3

PARAMEDIC SERVICES

8.3.1

PS 2021-01 - Land Ambulance Response Time Performance Plan

RECOMMENDATION

1. That Oxford County Council approve the 2022 Land Ambulance Response Time Performance Plan.

Proposed Resolution:

Resolved that the recommendation contained in Report No. PS 2021-01, titled “Land Ambulance Response Time Performance Plan”, be adopted.

8.4

CAO

8.4.1

CAO 2021-06 - Indigenous Municipal Relations

RECOMMENDATIONS

1. That Oxford County Council receive Report No. CAO 2021-06 titled “Indigenous Municipal Relations”;
2. And further, that County Council direct staff to develop a local response to the Truth and Reconciliation Commission of Canada’s (TRC) Calls to Action (http://trc.ca/assets/pdf/Calls_to_Action_English2.pdf), working with the City of Woodstock, Towns of Ingersoll and Tillsonburg, and the Townships of Blandford-Blenheim, East Zorra-Tavistock, Norwich, South-West Oxford, and Zorra on a coordinated approach to developing a local response, focusing on several calls to action that explicitly include municipal governments.

Proposed Resolution:

Resolved that the recommendations contained in Report No. CAO 2021-06, titled “Indigenous Municipal Relations”, be adopted.

8.4.2

CAO 2021-07 - 2021 Future Oxford Staff Update

RECOMMENDATION

1. That Report No. CAO 2021-07, 2021 Future Oxford Staff Update be received for information.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CAO 2021-07, titled “Future Oxford Staff Update”, be adopted.

8.5

CORPORATE SERVICES

8.5.1

CS 2021-42 - Mount Elgin Wastewater System – Internal Long-term Debt Issue

RECOMMENDATION

1. That By-law No. 6378-2021, being a by-law to authorize the borrowing of funds in the amount of $45,500 from the Landfill and Waste Diversion Reserve Fund to be used for the purposes of financing serviced property owners’ charges for capital costs relating to the Mount Elgin Wastewater System Project, be presented to Council for enactment.

Proposed Resolution:

Resolved that the recommendation contained in Report No. CS 2021-42, titled “Mount Elgin Wastewater System – Internal Long-term Debt Issue”, be adopted.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

NEW BUSINESS/ENQUIRIES/COMMENTS

13.

CLOSED SESSION

Proposed Resolution:

Resolved that Council rise and go into a Closed Session to consider Report No. PW (CS) 2021-36 regarding a proposed or pending acquisition or disposition of land by the County or local board and to hear a verbal report from the Chief Administrative Officer regarding information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

13.1

Closed Session Begins

Time  ________

13.2

PW (CS) 2021-36

13.3

Verbal Report from Chief Administrative Officer

13.4

Closed Session Ends

Time  ________

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

PW (CS) 2021-36

Proposed Resolution:

Resolved that the recommendations contained in Report No. PW (CS) 2021-36 be adopted.

14.2

Verbal Report from Chief Administrative Officer

Proposed Resolution:

Resolved that the information provided in the verbal report from the Chief Administrative Officer be received as information.

15.

BY-LAWS

15.1

By-law No. 6378-2021

Being a by-law to authorize borrowed funds from the Landfill and Waste Diversion Reserve Fund in the amount of $45,500, to be used for the purposes of financing property owners’ charges for capital costs related to services provided under the Mount Elgin Wastewater System Project (the “Project”).

15.2

By-law No. 6379-2021

Being a By-Law to remove certain lands from Part Lot Control.

15.3

By-law No. 6380-2021

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

Proposed Resolutions:

Resolved that the following by-laws be now read a first and second time: 6378-2021 to 6380-2021 inclusive.

Resolved that the following by-laws be now given a third and final reading: 6378-2021 to 6380-2021 inclusive.

16.

ADJOURNMENT