AGENDA


COUNTY OF OXFORD COUNCIL

Wednesday, October 25, 2023 at 9:30 A.m. - 10:30 A.m.

21 Reeve Street, Woodstock and online

www.oxfordcounty.ca/livestream

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1.

CALL TO ORDER

2.

APPROVAL OF AGENDA

3.

DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

4.1

October 11, 2023

5.

PUBLIC MEETINGS

5.1

Resolution to go into a Public Meeting pursuant to the Planning Act

5.1.1

Application for Official Plan Amendment OP 23-08-7 - KerMar Holdings Inc.

Application to amend the Oxford County Official Plan (File No. OP 23-08-7) as submitted by KerMar Holdings Inc., for lands located at 671 Broadway, in the Town of Tillsonburg, to establish a special development policy to permit a medical centre as an additional permitted use on Service Commercial designated lands.

* See Report No. CP 2023-241

5.1.2

Application for Official Plan Amendment - OP 23-06-1 - Township of Blandford-Blenheim

To implement the recommendations of the Drumbo Secondary Plan.

* See Report No. CP 2023-316

5.2

Resolution to adjourn the Public Meeting

5.3

Consideration of Report No. CP 2023-241 - Application for Official Plan Amendment OP 23-08-7 - KerMar Holdings Inc.

5.4

Consideration of Report No. CP 2023-316 - Application for Official Plan Amendment OP 23-06-1 – Township of Blandford-Blenheim

6.

DELEGATIONS, PRESENTATIONS AND CONSIDERATION THEREOF

6.1

Social Planning Council Oxford

Stephanie Ellens-Clark, Executive Director
Brittany Saggau, Board Chair
Re: 2024 Grant Request

6.2

Ingersoll Pipe Band

Doug Collins - Pipe Major
Re: 2024 Grant Request

6.3

Oxford Invitational Youth Robotics Competition

Lisa Wells and Brad Hammond
Re: 2024 Grant Request

6.4

South Central Ontario Regional Economic Development Corporation (SCOR EDC)

Kimberly Earls
Re: Update on Regional Activities

6.5

International Student Exchanges - Oxford

Bryan Smith - Lead Marketing Manager
Re: 2024 Grant Request

6.6

Oxford Physician Recruitment Group

Brad Hammond, Chair
Re: 2024 Grant Request

6.7

Oxford Ontario Health Team

Teresa Martins, Executive Project Lead
Re: 2024 Grant Request

6.8

Tillsonburg Christian Reformed Church

Arnold Ypma, Chairperson
Re: Cost Share Allocation for Concession Street West Water and Sewer Construction

7.

CONSIDERATION OF CORRESPONDENCE

7.1

Oxford County Community Health Centre

October 18, 2023
Re: HS 2023-17

7.2

Children's Aid Society of Oxford County

October 18, 2023
Re: HS 2023-17

7.3

Social Planning Council Oxford

October 18, 2023
Re: HS 2023-17

8.

REPORTS FROM DEPARTMENTS

8.1

COMMUNITY PLANNING

8.1.1

CP 2023-241 - Application for Official Plan Amendment OP 23-08-7 - KerMar Holdings Inc.

RECOMMENDATION

1. That Oxford County Council not approve the application to amend the Oxford County Official Plan (File No. OP 23-08-7) as submitted by KerMar Holdings Inc., for lands located at 671 Broadway, in the Town of Tillsonburg, to establish a special development policy to permit a medical centre as an additional permitted use on Service Commercial designated lands.

* See Item 5.3

8.1.2

CP 2023-316 - Application for Official Plan Amendment OP 23-06-1 – Township of Blandford-Blenheim

RECOMMENDATIONS

1. That Oxford County Council adopt the Drumbo Secondary Plan prepared by MHBC;
2. And further, that Oxford County Council approve Application No. OP 23-06-1, initiated by the Township of Blandford-Blenheim, to amend the Official Plan with respect to the implementation of the Drumbo Secondary Plan;
3. And further, that Council approve Amendment No. 304 to the County of Oxford Official Plan and the necessary By-law to be raised.

* See Item 5.4

8.1.3

CP 2023-289 - Phase 2 Official Plan Review (Environmental Policies) – Suggested Policy Directions

RECOMMENDATIONS

1. That County Council direct Planning staff to proceed with engagement on the Suggested Environmental Policy Directions that have been developed to further inform Phase 2 of the County’s Official Plan review, as generally outlined in Report CP 2023-289;
2. And further, that Report CP 2023-289 be circulated to the Area Municipalities for information.

8.2

HUMAN SERVICES

8.2.1

HS 2023-17 - Further Analysis of Temporary FTE and External Consultant – Proposed Homelessness Response Strategy

RECOMMENDATIONS

1. That County Council receive Report No. HS 2023-17, entitled “Further Analysis of Temporary FTE and External Consultant – Proposed Homelessness Response Strategy” and authorize up to $125,000 from the Affordable Housing Reserve to be used for the purposes of retaining a consultant for the development of a Homelessness Response Strategy;
2. And further, that Council authorizes the Chief Administrative Officer and the Director of Human Services to sign all necessary documents related thereto.

8.2.2

HS 2023-18 - Oxford County Community Housing – Maximum Rent Increase for 2024

RECOMMENDATION

1. That County Council approve to increase the maximum rents for all Oxford County Community Housing buildings to the maximum percentage allowable for 2024 of 2.5% as outlined in report HS 2023-18.

8.3

PUBLIC WORKS

8.3.1

PW 2023-42 - Organics Resource Recovery Technologies Feasibility Study (Presentation)

RECOMMENDATIONS

1. That County Council approve, in principal, a County-owned organics processing facility utilizing Covered Aerated Static Pile Composting technology as the preferred organic waste technology concept for future implementation consideration;
2. And further, that County Council authorize staff to develop various source separated organics (SSO) collection options for inclusion in draft 2024 procurement documents for overall County curbside waste collection services (garbage, organics, large article, ineligible recycling sources) to be effective January 1, 2026, and present such service options for Council consideration and approval prior to market release;
3. And further, that County Council authorize staff to develop draft 2024 procurement documents for third party SSO processing to receive waste from the preferred County SSO collection program (derived from Recommendation 2), effective January 1, 2026, until feasibility of a County-owned organics processing facility (Covered Aerated Static Pile Composting technology) can be further evaluated and considered for County Council’s final approval;
4. And further, that County Council authorize staff to undertake a six week public engagement campaign that will seek input on the proposed organics management program and consider the resulting feedback during the development of the proposed procurement documents noted in Recommendation 2;
5. And further, that County Council pre-approve one contract waste management technician as part of the County’s 2024 waste management operating budget to provide operational support for SSO program development, contract procurement, education and outreach as well as prepare for the significant changes the County will experience with its municipal blue box program transition to full Extended Producer Responsibility (EPR).

8.3.2

PW 2023-43 - Oxford Road 19 Road Reconstruction Municipal Class Environmental Assessment Study

RECOMMENDATIONS

1. That County Council authorize Public Works Staff to proceed with Alternative 5 – improve road structure, widen the Right-of-Way and implement widened, partially paved shoulders – as the preferred alternative solution for the Oxford Road 19 Reconstruction Class Environmental Assessment (Class EA) Study as summarized in Report No. PW 2023-43;
2. And further, that County Council authorize Public Works Staff to issue a Notice of Completion and post the Schedule C Environment Study Report for the Oxford Road 19 Reconstruction Class EA Study in the public record for 30 days in accordance with the requirements of the Municipal Class EA process.

8.4

CORPORATE SERVICES

8.4.1

CS 2023-36 - Reserves Year End Allocations and Policy Review

RECOMMENDATIONS

1. That County Council hereby affirms policy provisions contained in Reserves Policy 6.20 as set out in Attachment 1 to Report CS 2023-36 entitled “Reserves Year End Allocations and Policy Review”;
2. And further, that County Council hereby approves reserve year end allocations to the respective reserve and reserve fund accounts for future use as identified in Attachment 2 to Report CS 2023-36.

8.4.2

CS 2023-37 - Business Plan and Budget Review – 3rd Quarter

RECOMMENDATION

1. That Report CS 2023-37 entitled “Business Plan and Budget Review – 3rd Quarter” be received for information.

8.4.3

CS 2023-38 - Water and Wastewater Rates Policy

RECOMMENDATION

1. That the Water and Wastewater Rates Policy 6.22, as attached to Report No. CS 2023-38, be approved and included in the County’s General Policy Manual, effective October 25, 2023.

9.

UNFINISHED BUSINESS

9.1

Pending Items

10.

MOTIONS

11.

NOTICE OF MOTIONS

12.

ENQUIRIES

13.

CLOSED SESSION

To consider Report No. HR (CS) 2023-07 and CS (CS) 2023-39 regarding personal matters about an identifiable individual, including County or local board employees and labour relations or employee negotiations.

13.1

Closed Session Begins

13.1.1

HR (CS) 2023-07

13.1.2

CS (CS) 2023-39

13.2

Closed Session Ends

14.

CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

14.1

HR (CS) 2023-07

14.2

CS (CS) 2023-39

15.

BY-LAWS

15.1

By-law No. 6576-2023

Being a By-Law to adopt Amendment Number 304 to the County of Oxford Official Plan.

15.2

By-law No. 6577-2023

Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed.

16.

ADJOURNMENT